Recruitment Coordinator

Jobtailor; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Jobtailor is seeking a Recruitment Coordinator to manage interview scheduling for multiple roles across engineering and production, working with the People team in our central London office.

You will keep the ATS up to date, prepare offer paperwork from templates, and drive process improvements through candidate and hiring manager surveys.

If you thrive in a fast-paced, security-cleared environment and can be in the London office three days a week, this role may be for you.

Qualifications

• Experience coordinating interviews or managing complex multi-person diaries at volume.
• Experience working day to day in an applicant tracking system.
• Experience handling confidential personal data accurately, such as offer or employee records.
• Able to build a survey or a simple automation yourself in everyday tools.
• Eligible for UK SC clearance (UK citizen or 5+ years UK residency).
• Able to work from our central London office at least three days a week.
• Experience in a company hiring quickly across engineering and production.
• Familiarity with UK employment paperwork and right to work checks.
• Experience in a security-cleared or otherwise regulated environment.

Responsibilities

• Schedule interviews across all open roles and all stages, working around interviewer diaries.
• Prepare offer paperwork from automated templates and get it out quickly
• Chase the internal approvals a hire needs through to signed contract
• Build and automate pulse surveys for candidates and hiring managers, and turn feedback into specific process changes
• Keep the ATS accurate so pipeline reporting can be trusted
• Support the wider People team on projects such as onboarding and HR systems
• Help the wider People team run the central London office

Skills

Interview Coordination

ATS Experience

Confidential Data Handling

Survey Automation

UK SC Clearance Eligibility

Tools

Workable

Greenhouse

Lever

Job description

• Schedule interviews across all open roles and all stages, working around interviewer diaries
• Prepare offer paperwork from automated templates and get it out quickly
• Chase the internal approvals a hire needs through to signed contract
• Build and automate pulse surveys for candidates and hiring managers, and turn feedback into specific process changes
• Keep the ATS accurate so pipeline reporting can be trusted
• Support the wider People team on projects such as onboarding and HR systems
• Help the wider People team run the central London office

Requirements

• Experience coordinating interviews or managing complex multi-person diaries at volume
• Experience working day to day in an applicant tracking system
• Experience handling confidential personal data accurately, such as offer or employee records
• Able to build a survey or a simple automation yourself in everyday tools
• Eligible for UK SC clearance (UK citizen or 5+ years UK residency)
• Able to work from our central London office at least three days a week
• Experience in a company hiring quickly across engineering and production
• Familiarity with an ATS such as Workable, Greenhouse or Lever
• Familiarity with UK employment paperwork and right to work checks
• Experience in a security-cleared or otherwise regulated environment

Core Competencies

Demonstrates expertise in coordinating interviews and managing complex diaries while ensuring accurate handling of confidential data. Proficient in utilizing applicant tracking systems and building automated surveys to enhance hiring processes.

Highest-signal resume keywords

• Interview Coordination
• Applicant Tracking System Experience
• Confidential Data Management
• Survey Automation
• UK SC Clearance Eligibility

ATS Optimization Keywords

Hard Skills

• Interview Scheduling
• Data Accuracy
• Process Automation
• Pipeline Reporting
• Onboarding Support

Soft Skills

• Organizational Skills
• Communication Skills

Industry Keywords

• UK Employment Paperwork
• Right to Work Checks
• Security-Cleared Environment

Tools & Technologies

• Workable
• Greenhouse
• Lever