Talent Acquisition Co-ordinator

Quilter; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join Quilter as a Talent Acquisition Coordinator, playing a key role in supporting recruitment efforts within a dynamic HR team. In this administrative position, you will coordinate interviews, manage candidate communication, and assist with onboarding new employees, ensuring a seamless talent acquisition process.

Qualifications

• Previous experience in inhouse recruitment or RPO.
• Experience using Workday preferred.
• Ability to work under pressure and prioritize workload.

Responsibilities

• Coordinate interviews and manage candidate queries.
• Provide administrative support and manage onboarding.
• Collaborate with the HR Admin team on processes.

Skills

Communication skills

Customer service skills

Team collaboration

Solutions oriented

Proactive and curious

Tools

Workday

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Summary Quilter plc is a leading wealth management business, helping to enable brighter financial futures for every generation.

Quilter oversees £119.4 billion in customer investments (as at end December 2024). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management. The business is comprised of two segments: Affluent and High Net Worth.

Affluent encompasses the financial planning business, Quilter Financial Planning, the Quilter Investment Platform and Quilter Investors, the multi-asset investment solutions business.

High Net Worth includes the discretionary fund management business, Quilter Cheviot, together with Quilter Cheviot Financial Planning.
At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve.

Our business is transforming, continually modernising, and becoming even more customer centric. So, if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it’s the perfect time to join us!About the Role

Level: 2

Department: Human Resources / Talent Acquisition

Contract: Temporary

Location: London or Southampton

As a Talent Acquisition Coordinator, you will work alongside a team of 7 Talent Acquisition Business Partners, completing the administrational tasks that support their recruitment processes. This is a pivotal role that also links the Talent Acquisition team with the HR Operations team. Your responsibilities will include:

• Interview Coordination: Collaborate with the Talent Acquisition Business Partners and hiring managers to coordinate availability and confirm interviews with both candidates and managers.

• Inbox Management: Handle a busy inbox, responding to queries promptly and providing excellent service to candidates and stakeholders.

• Team Collaboration: Be a key member of the team, sharing ideas and collaborating to keep the team organized and reduce administrative workload.

• ATS Management: updating candidate and requisition records in Workday on behalf of the TA Business Partners

• Candidate Experience: Focus on delivering an exceptional candidate experience throughout the recruitment process. Dealing with candidate queries across the different businesses.

• Administrative Support: Provide administrative support to the Talent Acquisition team, ensuring all processes run smoothly.

• Onboarding: Manage the relationship between the Talent Acquisition team and the HR Admin team, ensuring a smooth onboarding process for new employees joining Quilter.

• Ad-Hoc Projects: Have the opportunity to play a key role and get involved in ongoing projects within the wider HR function, such as the implementation of bi-annual updates to Workday and reviewing some integral processes between Talent Acquisition and other areas.

About You

• Ideally, you will have previous experience working for an inhouse recruitment team or RPO as a co-ordinator or administrator.

• Previous experience using Workday would be preferred

• Proficient in Word, Excel and Outlook

• Confident and clear communication skills, to liaise with candidates and key stakeholders

• Excellent customer service skills, and a willingness to help

• Solutions orientated

• Can work under pressure and prioritizing workload effectively.

• Is proactive and curious, always looking for ways to improve processes and contribute ideas.

• Enjoys collaborating with others and contributing to a positive team environment

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