Systems & Operations Co-ordinator

The Talent World; Warwick; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid work

Laptop provided

Breakfast & lunch

On-site parking

25 days leave + BH

Pension scheme

Referral scheme

Development opportunities

Collaborative team

Job summary

OneSchool Global UK is seeking a highly organised Systems & Operations Co-ordinator to support the People & Culture team, managing Dayforce HRIS, onboarding coordination, payroll support, and compliance processes. The role is based in Warwick with relocation to Coventry in 2026 and offers hybrid working.

You will handle data accuracy, audits, reporting, DBS and references, and provide first-line HRIS support while ensuring confidentiality and high service levels across the UK organisation.

Qualifications

• Be exceptionally organised with outstanding attention to detail.
• Take ownership of workload and consistently meet deadlines.
• Be proactive, solutions-focused and able to work independently.
• Have experience working within HR, payroll, systems or administration.
• Be confident managing multiple tasks and competing priorities.
• Enjoy working with systems, data and processes.
• Have strong Excel and reporting skills.
• Be an excellent communicator with a customer-focused approach.
• Handle sensitive information with professionalism and discretion.
• Have a good understanding of HR processes and compliance requirements.

Responsibilities

• Maintain and support the Dayforce HRIS, ensuring employee data is accurate and compliant.
• Provide first-line support, training and guidance to employees and managers.
• Manage employee onboarding, including pre-employment checks, references and new starter administration.
• Coordinate DBS and compliance processes.
• Maintain employee records and personnel files, conducting regular audits.
• Administer probation processes and associated communications.
• Support payroll administration, ensuring employee changes are processed accurately and on time.
• Produce HR reports and support system improvements and projects.
• Manage agency and supply staff onboarding and approvals.
• Respond to People & Culture and systems-related queries across the organisation.

Skills

Attention to detail

HR knowledge

Payroll systems

Multi-tasking

Data and processes

Customer-focused communication

Tools

Excel

Job description

Are you highly organised, proactive and someone who thrives on keeping things running smoothly? We're looking for a detail-oriented Systems & Operations Co-ordinator to join our People & Culture team and play a key role in supporting colleagues across OneSchool Global UK. This is a fantastic opportunity for someone who enjoys managing multiple priorities, improving processes, maintaining accurate records, and ensuring nothing slips through the cracks.

Based in our Regional Support Office in Warwick, you'll be the go-to person for Dayforce HRIS support, onboarding coordination, employee records, compliance processes and payroll administration support. Please note, our UK Regional Support Office will be relocating to Coventry from September 2026.

About You

You will:

• Be exceptionally organised with outstanding attention to detail
• Take ownership of your workload and consistently meet deadlines
• Be proactive, solutions-focused and able to work independently
• Have experience working within HR, payroll, systems or administration
• Be confident managing multiple tasks and competing priorities
• Enjoy working with systems, data and processes
• Have strong Excel and reporting skills
• Be an excellent communicator with a customer-focused approach
• Handle sensitive information with professionalism and discretion
• Have a good understanding of HR processes and compliance requirements

Key Responsibilities

• Maintain and support the Dayforce HRIS, ensuring employee data is accurate and compliant
• Provide first-line support, training and guidance to employees and managers
• Manage employee onboarding, including pre-employment checks, references and new starter administration
• Coordinate DBS and compliance processes
• Maintain employee records and personnel files, conducting regular audits
• Administer probation processes and associated communications
• Support payroll administration, ensuring employee changes are processed accurately and on time
• Produce HR reports and support system improvements and projects
• Manage agency and supply staff onboarding and approvals
• Respond to People & Culture and systems-related queries across the organisation

We Offer

• Competitive salary
• Hybrid working arrangement
• Staff laptop
• Free breakfast and lunches when office-based
• Free on-site parking
• 25 days annual leave plus bank holidays
• Workplace pension scheme
• Staff Referral Scheme
• Ongoing professional development opportunities
• A supportive and collaborative team environment

At OneSchool Global, our culture is built on strong values, collaboration and continuous improvement. This is an opportunity to join a high-performing People & Culture team and make a real impact across our UK organisation.

OneSchool Global UK is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records, online searches and vetting checks.

We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practice across the school. This is in line with statutory guidance Keeping Children Safe in Education 2025 and The Education Act 2002, we expect all staff and volunteers to share this commitment.

Early applications are encouraged, as we reserve the right to close the advert if a suitable candidate is found.