People Operations Coordinator

OneSchool Global; Warwick; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Staff laptop

Free breakfast and lunches

On-site parking

25 days annual leave + holidays

Workplace pension

Staff referral scheme

Job summary

OneSchool Global UK is seeking a proactive People Operations Coordinator to support colleagues across the region. Based at the Regional Support Office (relocating to Coventry from September 2026), you will drive onboarding, employee records, and payroll liaison activities while ensuring a seamless employee lifecycle from offer through employment and beyond.

You will collaborate with campus leaders and the People & Culture team, handling sensitive information with discretion and maintaining HRIS

Qualifications

• Experience in HR, People Operations or administration
• Experience coordinating onboarding and pre-employment checks
• Strong communication with stakeholders and candidates
• Comfort handling sensitive and confidential information
• Proficient with HR systems and MS Office applications

Responsibilities

• Coordinate end-to-end onboarding for new employees across OneSchool Global UK
• Prepare and issue contracts, offer letters, and employment documentation
• Manage pre-employment checks including references, DBS checks, right-to-work, and qualifications
• Liaise with candidates, campuses and external providers throughout onboarding
• Maintain accurate employee records and HRIS files
• Process lifecycle changes: contracts, promotions, salary changes and leavers
• Coordinate probation reviews and lifecycle administration
• Support monthly payroll data accuracy and timely transmission
• Produce People & Culture reports and maintain data integrity
• Support compliance, safeguarding and audits
• Assist with People Operations projects and continuous improvement initiatives

Skills

Organised

Attention to detail

HR experience

Candidate experience

Communication

Stakeholder management

Confidential information handling

Records management

HR systems

Microsoft Office

Tools

HRIS

Microsoft Office

Job description

Are you highly organised, people-focused and passionate about delivering an exceptional employee experience? We're looking for a proactive and detail-oriented People Operations Coordinator to join our People & Culture team and play a key role in supporting colleagues across OneSchool Global UK. This is an excellent opportunity for someone who enjoys managing processes, building positive relationships, ensuring compliance, and providing first-class support throughout the employee lifecycle. Based in our Regional Support Office, you'll be responsible for coordinating onboarding, pre-employment screening, employee administration, payroll liaison activities and maintaining accurate employee records. You'll work closely with campus leaders, new starters and the wider People & Culture team to ensure a seamless employee experience from offer stage through to employment and beyond. Please note, our UK Regional Support Office will be relocating to Coventry from September 2026.

About You

• Be highly organised with exceptional attention to detail
• Enjoy working in a fast-paced environment with multiple priorities
• Have previous experience within HR, People Operations or administration
• Be passionate about delivering a positive employee and candidate experience
• Have strong communication and stakeholder management skills
• Be confident managing sensitive and confidential information
• Have experience maintaining records and ensuring data accuracy
• Be comfortable working with HR systems and Microsoft Office applications
• Take ownership of tasks and proactively follow through to completion
• Have a collaborative and customer-focused approach to your work

Key Responsibilities

• Coordinate the end-to-end onboarding process for new employees across OneSchool Global UK
• Prepare and issue contracts, offer letters and employment documentation
• Manage pre-employment checks, including references, DBS checks, right-to-work verification and qualification checks
• Liaise with candidates, campuses and external providers throughout the onboarding journey
• Maintain accurate employee records and personnel files within the HRIS
• Process employee lifecycle changes including contractual amendments, promotions, salary changes and leavers
• Coordinate probation reviews and employee lifecycle administration
• Support monthly payroll administration by ensuring employee data is accurate and communicated on time
• Produce People & Culture reports and maintain data integrity across systems
• Support compliance, safeguarding and employee record audits
• Assist with People Operations projects and continuous improvement initiatives

At OneSchool Global, we’re committed to helping our educators grow, succeed, and reach their full potential. As part of our team, you’ll benefit from:

• A competitive salary, staff laptop, free breakfast and lunches and on-site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension and Staff referral scheme for OSG UK colleagues.
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology-empowered working environments.
• Strong career advancement opportunities.

About OSG

OneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23 campuses spanning across England, Wales, Scotland and Northern Ireland.

Our values

Hear what our teachers have to say: Working with us

OneSchool Global UK is committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment. All appointments follow safer recruitment practices, including pre-employment checks such as enhanced criminal record and barred list checks, in line with Keeping Children Safe in Education guidance and equivalent frameworks across the UK. Additional checks will include verification of identity, qualifications, employment history, right to work, references, and online screening. OneSchool Global UK is an equal opportunities employer, welcoming all suitably qualified candidates, and fostering a culture where safeguarding is embedded at every level. All staff receive regular safeguarding training, and our policies reflect current UK legislation and statutory guidance.