Support Medical Secretary

Greater Manchester Mental Health NHS Foundation Trust; Trafford; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Pay enhancements

Annual leave 27 days

Cycle to work

Salary sacrifice car scheme

Blue Light Card

Job summary

Greater Manchester Mental Health NHS Foundation Trust is seeking an organised medical secretary to support Trafford Moorside Unit. You will minute take for MDT rounds, type medical correspondence and coordinate clinical activities, with a strong emphasis on patient confidentiality and timely documentation.

The role requires knowledge of medical terminology, experience in a medical admin setting, and proficiency in MS Office.

Qualifications

• Relevant level 3 competency-based qualification (such as RSA or NVQ).
• Experience with audio typing.
• Experience in medical administration.
• Knowledge of the Paris system.

Responsibilities

• Provide audio/clerical support for consultants, including minute taking, clinical letters, reports and discharge correspondence.
• Handle admission enquiries with discretion and confidentiality.
• Coordinate multi-disciplinary team activities and ensure timely recording of activity.
• Track referrals to discharge and ensure appointments and correspondence meet local/national targets.
• Generate and send discharge summaries to General Practitioners within agreed timeframes.

Skills

Medical terminology

Typing

Minute taking

MS Office

Communication

Confidentiality

Time management

Telephone manners

Education

RSA/NVQ Level 3

Tools

Paris system

Job description

To support the medical secretary in providing a comprehensive administrative service to the medical teams within Trafford Moorside Unit.

You will be a well organised and experienced secretary with knowledge of medicalterminology. You will ensure all consultants and clinicians within your role are organised andequipped to fulfil their responsibilities.

Duties will include minuting of MDT ward rounds, typingof medical and other correspondence, actioning any requirements identified in minutes/typing,along with coordinating clinical activities.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

• Undertake audio/clerical duties for your consultants, including minute taking, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
• Deal with any admission enquiries using judgement and observing patient confidentiality at all times.
• Liaise on behalf of your consultants with multi-disciplinary team members with regard to requirements for joint outpatients work/care programming activity.
• As directed by your consultants, record activity onto appropriate medium meeting all required deadlines.
• Track all service users from referral to discharge ensuring all appointment and correspondence are within local and national targets.
• Ensure all discharge notification and summaries are generated and sent to General Practitioner within agreed timeframes.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users

Job responsibilities

Full details of role and responsibility can be found in the attached job description and person specification.

• Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme
• Blue Light Card Discounts

Education/Qualification

• Relevant level 3 competency-based qualification (such as RSA or NVQ), demonstrable previous office experience or equal demonstrative experience.

Experience

• oUse of VDU. oWorking in a confidential environment oUse of office equipment. oTyping
• oMedical terminology. oContact with patients / service users. oAudio typing.

Skills and abilities

• oEffective time management skills. oThe ability to prioritise tasks. oAn excellent telephone manner. oOutstanding communication skills. oAppropriate keyboard skills. oThe ability to navigate IT systems, inc. Excel, Work and PowerPoint.
• Patient administration background oKnowledge of the Paris system. oAdvanced keyboard skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearper annum pro rata