Support Medical Secretary

Greater Manchester Mental Health NHS Foundation Trust; Manchester; On-site; GBP 21,000 - 27,000; Full time

Job summary

Greater Manchester Mental Health NHS Foundation Trust is seeking an organised medical secretary to support the Trafford Moorside Unit. You will manage minute taking, typing of clinical letters, and data entry while maintaining patient confidentiality.

Responsibilities include coordinating MDT activity, handling admission inquiries, and ensuring timely discharge summaries to GPs. NHS environment experience is desirable and accuracy is essential.

Qualifications

• Knowledge of medical terminology.
• Experienced medical secretary with organisation skills.
• Strong typing and data entry capabilities.

Responsibilities

• Undertake audio/clerical duties for consultants, including minute taking, medical letters and reports, and input of clinical activity data.
• Deal with admission enquiries with discretion and confidentiality at all times.
• Liaise with MDT members regarding joint outpatient work and care programming requirements.
• Record activity for consultants as directed, meeting deadlines and maintaining records.
• Track service users from referral to discharge to ensure appointments and correspondence meet local and national targets.
• Ensure discharge notifications and summaries are generated and sent to General Practitioners within agreed timeframes.

Skills

Medical terminology

Minute taking

Typing

Data entry

Liaison with MDT

Job description

To support the medical secretary in providing a comprehensive administrative service to the medical teams within Trafford Moorside Unit. You will be a well organised and experienced secretary with knowledge of medicalterminology. You will ensure all consultants and clinicians within your role are organised andequipped to fulfil their responsibilities. Duties will include minuting of MDT ward rounds, typingof medical and other correspondence, actioning any requirements identified in minutes/typing,along with coordinating clinical activities. Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

• Undertake audio/clerical duties for your consultants, including minute taking, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
• Deal with any admission enquiries using judgement and observing patient confidentiality at all times.
• Liaise on behalf of your consultants with multi-disciplinary team members with regard to requirements for joint outpatients work/care programming activity.
• As directed by your consultants, record activity onto appropriate medium meeting all required deadlines.
• Track all service users from referral to discharge ensuring all appointment and correspondence are within local and national targets.
• Ensure all discharge notification and summaries are generated and sent to General Practitioner within agreed timeframes.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users