Support Medical Secretary

Shrewsbury and Telford Hospital NHS Trust; Shrewsbury; On-site; GBP 10,000 - 40,000; Full time

Job summary

A healthcare provider in Shrewsbury is seeking a Band 3 Support Secretary for a 12-month fixed term position. The successful applicant will provide secretarial support to the Musculoskeletal Secretariat, requiring strong organizational and communication skills, alongside proficiency in Microsoft Office applications and various healthcare software tools. Candidates with prior healthcare experience are preferred. Join us to contribute to delivering excellent care for our patients.

Qualifications

• Experience in a healthcare setting is desirable.
• Ability to produce accurate work under pressure.
• Strong completer-finisher and team player.

Responsibilities

• Provide secretarial support for the supervisor and team.
• Assist in organization of the Clinical Team's workload.
• Communicate with patients and health professionals.

Skills

Organizational skills

Communication skills

Microsoft Office applications

Tools

SEMA

Clinical Portal

Patient Administration System (PAS)

Job description

This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust. If you are not currently working within The Shrewsbury and Telford Hospital NHS Trust, your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

Job overview

An exciting opportunity has arisen for a Band 3 Support Secretary to work within the Musculoskeletal Secretariat at The Princess Royal Hospital/Royal Shrewsbury Hospital. The post is a 12 month fixed term. The post is based cross site but this is flexible.

The successful applicant will provide support to the MSK Supervisor and the secretarial team. The post holder’s duties will include supporting with typing of clinical notes, ward rounds, theatre notes, e referrals, scanning documentation onto portal, validation and dealing with patients and doctors as and when necessary amongst other duties. The position requires you to produce accurate work under pressure and working knowledge of using Microsoft Office applications, SEMA, SEW, CRIS, Clinical Portal, ERS, an understanding of data protection together with excellent organizational and communication skills, flexibility, good time management and the ability to work as part of a team. Experience of working in a healthcare setting would be desirable.

The successful applicant will be a strong completer-finisher and team player and will have a strong consistent focus on producing high quality work.

Main duties of the job

• Provide an efficient and comprehensive secretarial support service for the supervisor, prioritising work to ensure deadlines are met.
• Ensure effective communication with associated departments.
• Assist in the organisation of the Clinical Team’s workload
• Electronic and manual search for note
• Using Microsoft office application produce clinical correspondences with audio transcription.
• To include communication to General Practitioners and other health professionals, clinical letters, notes and discharge summaries
• Respond to telephone calls from anxious and distressed patients taking messages and resolving problems when possible, in a professional and competent manner
• Arrange and service meetings as required.
• Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes if necessary.
• Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
• Opening and dealing with incoming correspondence as appropriate.
• Photocopying , general office duties and the use of PAS (Patient Administration System) when necessary.
• Maintain comprehensive office systems ensuring prompt access to information.
• Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology. e.g word processing, spreadsheets, databases, electronic mail, presentations etc.

Working for your organisation

Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.

If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!

Hospital Transformation Programme (HTP)

As part of our long‑term vision to improve patient care and service delivery, our Service will relocate to The Royal Shrewsbury Hospital in 2008. This move will unite specialist services in a purpose-built, modern environment, enhancing care and team experience.

We are actively recruiting and want applicants to be aware that successful candidates will be expected to move with the Service in early 2028. The relocation will follow a formal management of change process, with full consultation and support for colleagues.

Full details of HTP can be viewed on theHospital Transformation Programme Webpage