Subcontractor & Expenses Administrator

OCU; Stockport; On-site; GBP 26,000 - 34,000; Full time

Job summary

OCU Group is seeking a proactive Subcontractor & Expenses Payments Administrator to join our Finance team in Stockport. You will ensure accurate and timely processing of timesheets, invoices, employee expenses and credit card transactions, reporting to the Subcontractor & Expenses Payments Manager.

This role suits an organised finance professional who thrives in a fast-paced environment, resolves queries, maintains strong controls and delivers excellent service to internal and external

Qualifications

• Experience using accounting systems, ideally Microsoft Dynamics 365 Finance & Operations, and strong Microsoft Excel skills.
• Excellent attention to detail and strong organisational skills.
• Ability to manage multiple priorities and meet deadlines in a busy finance environment.
• Strong problem-solving and communication skills.
• A proactive, adaptable approach with a willingness to learn and take on new responsibilities.
• Understanding of CIS, Domestic Reverse Charge VAT requirements and related HMRC guidance.
• Ability to handle sensitive financial information with professionalism and discretion.

Responsibilities

• Process timesheets, invoices, expenses and credit card transactions accurately and on time.
• Reconcile company credit card statements and ensure policy compliance.
• Investigate and resolve payment, expense and accounting queries efficiently.
• Support weekly payment runs and assist with cashflow forecasting.
• Manage supplier, subcontractor and employee accounts and ensure timely payments.
• Build relationships with stakeholders and external suppliers/subcontractors.
• Support month-end and year-end activities including reconciliations and accruals.
• Contribute to process improvements, compliance activities and finance projects.

Skills

Attention to detail

Organisational skills

Multi-priority management

Problem-solving

Communication skills

Proactive/adaptable mindset

Discretion with financial data

CIS knowledge

VAT understanding

Tools

Microsoft Excel

Microsoft Dynamics 365 Finance & Operations

Job description

Description

OCU Group is seeking a proactive and detail-oriented Subcontractor & Expenses Payments Administrator to join our Finance team. Reporting to the Subcontractor & Expenses Payments Manager, you will play a key role in ensuring the accurate and timely processing of timesheets, invoices, employee expenses and company credit card transactions.

Department: Group Services

Location: Stockport

Description

OCU Group is seeking a proactive and detail-oriented Subcontractor & Expenses Payments Administrator to join our Finance team. Reporting to the Subcontractor & Expenses Payments Manager, you will play a key role in ensuring the accurate and timely processing of timesheets, invoices, employee expenses and company credit card transactions.

This is an excellent opportunity for an organised finance professional who enjoys working in a fast-paced environment, resolving queries, maintaining strong controls and delivering excellent service to both internal and external stakeholders.

Key Responsibilities

• Process timesheets, invoices, expenses and credit card transactions accurately and within agreed deadlines.
• Reconcile company credit card statements and ensure compliance with Group policies.
• Investigate and resolve payment, expense and accounting queries efficiently.
• Support weekly payment runs and assist with cashflow forecasting activities.
• Manage supplier, subcontractor and employee accounts, ensuring payments are processed on time.
• Build strong relationships with stakeholders across the business and with external suppliers and subcontractors.
• Support month-end and year-end activities, including reconciliations, accruals and audit requests.
• Contribute to process improvements, compliance activities and finance projects.

What You'll Bring

• Experience using accounting systems, ideally Microsoft Dynamics 365 Finance & Operations, and strong Microsoft Excel skills.
• Excellent attention to detail and strong organisational skills.
• Ability to manage multiple priorities and meet deadlines in a busy finance environment.
• Strong problem-solving and communication skills.
• A proactive, adaptable approach with a willingness to learn and take on new responsibilities.
• Understanding of Construction Industry Scheme (CIS), Domestic Reverse Charge VAT requirements and related HMRC guidance.
• Ability to handle sensitive financial information with professionalism and discretion.

This role offers the opportunity to develop your finance career within a growing organisation while contributing to the efficient management of subcontractor and expense payments across the business.

To ensure that everyone has a fair opportunity to join our team, please inform us if you require any reasonable adjustments to our recruitment and interview process is, by emailing [e-mail].