Subcontractor & Expenses Administrator

OCU Group; Stockport; On-site; GBP 26,000 - 32,000; Full time

Job summary

OCU Group in Stockport is seeking a proactive Subcontractor & Expenses Payments Administrator to join our Finance team. You will manage timesheets, invoices, employee expenses and credit card transactions, ensuring accurate processing and timely payments under the Subcontractor & Expenses Payments Manager.

You will reconcile statements, support weekly payment runs, assist cashflow forecasting, and help month-end activities.

Qualifications

• Experience using accounting systems, ideally Microsoft Dynamics 365 Finance & Operations.
• Strong Excel skills and numerical accuracy.
• Excellent attention to detail and organisational ability.
• Ability to manage multiple priorities and meet deadlines in a busy finance environment.
• Strong problem-solving and communication skills.
• Understanding of CIS, Domestic Reverse Charge VAT requirements and HMRC guidance.

Responsibilities

• Process timesheets, invoices, expenses and credit card transactions accurately and within agreed deadlines.
• Reconcile company credit card statements and ensure compliance with Group policies.
• Investigate and resolve payment, expense and accounting queries efficiently.
• Support weekly payment runs and assist with cashflow forecasting activities.
• Manage supplier, subcontractor and employee accounts, ensuring payments are processed on time.
• Build strong relationships with stakeholders across the business and with external suppliers and subcontractors.
• Support month-end and year-end activities, including reconciliations, accruals and audit requests.
• Contribute to process improvements, compliance activities and finance projects.

Skills

Dynamics 365

Microsoft Excel

Attention to detail

Organisational skills

Multitasking

Problem solving

Communication

CIS knowledge

VAT guidance

Job description

Subcontractor & Expenses Administrator

Department: Group Services

Employment Type: Permanent - Full Time

Location: Stockport

Reporting To: Chris Eames

Description

OCU Group is seeking a proactive and detail-oriented Subcontractor & Expenses Payments Administrator to join our Finance team. Reporting to the Subcontractor & Expenses Payments Manager, you will play a key role in ensuring the accurate and timely processing of timesheets, invoices, employee expenses and company credit card transactions.

This is an excellent opportunity for an organised finance professional who enjoys working in a fast-paced environment, resolving queries, maintaining strong controls and delivering excellent service to both internal and external stakeholders.

Key Responsibilities

• Process timesheets, invoices, expenses and credit card transactions accurately and within agreed deadlines.
• Reconcile company credit card statements and ensure compliance with Group policies.
• Investigate and resolve payment, expense and accounting queries efficiently.
• Support weekly payment runs and assist with cashflow forecasting activities.
• Manage supplier, subcontractor and employee accounts, ensuring payments are processed on time.
• Build strong relationships with stakeholders across the business and with external suppliers and subcontractors.
• Support month-end and year-end activities, including reconciliations, accruals and audit requests.
• Contribute to process improvements, compliance activities and finance projects.

What you'll bring

• Experience using accounting systems, ideally Microsoft Dynamics 365 Finance & Operations, and strong Microsoft Excel skills.
• Excellent attention to detail and strong organisational skills.
• Ability to manage multiple priorities and meet deadlines in a busy finance environment.
• Strong problem-solving and communication skills.
• A proactive, adaptable approach with a willingness to learn and take on new responsibilities.
• Understanding of Construction Industry Scheme (CIS), Domestic Reverse Charge VAT requirements and related HMRC guidance.
• Ability to handle sensitive financial information with professionalism and discretion.

This role offers the opportunity to develop your finance career within a growing organisation while contributing to the efficient management of subcontractor and expense payments across the business.