Subcontractor Purchase to Pay Officer

United Infrastructure Group Services Limited; Warrington; On-site; GBP 28,000 - 38,000; Full time

Job summary

United Infrastructure Group Services Limited is seeking a proactive Subcontractor Purchase to Pay Officer to join our Finance team in Warrington. You will handle subcontractor invoices, supplier invoices, and three-way matching, supporting efficient payments in a fast-paced environment.

The role emphasizes accuracy, VAT compliance, and continuous improvement of Purchase to Pay processes, with collaboration across Quantity Surveyors, Site Managers, Procurement and subcontractors.

Qualifications

• Experience in Purchase to Pay, accounts payable or subcontractor ledger roles.
• Experience processing high volumes of invoices.
• Knowledge of three-way matching and PO processing.
• Strong attention to detail and organisational skills.
• AAT or related finance qualification in progress.

Responsibilities

• Process and register subcontractor and supplier invoices using Continua (OCR).
• Process subcontractor payment applications and ensure approvals are in place.
• Match invoices against POs, GRNs and relevant contractual documentation.
• Maintain subcontractor purchase ledger and reconcile statements.
• Support weekly supplier and subcontractor payment runs and month-end reconciliations.
• Assist with continuous improvement of Purchase to Pay processes and financial controls.

Skills

Purchase to Pay

Accounts Payable

Purchase Ledger

Subcontractor Ledger

Education

AAT qualification

Tools

Continua

Microsoft Dynamics 365 Business Central

Excel

Microsoft Office

Job description

We are looking for a proactive and detail-oriented Subcontractor Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable, purchase ledger or subcontractor ledger experience who enjoys working in a fast-paced environment.

Key Responsibilities

Process and register subcontractor and supplier invoices using Continia (OCR). Process subcontractor applications for payment and ensure supporting documentation and approvals are in place. Match invoices against Purchase Orders (POs), Goods Received Notes (GRNs) and relevant contractual documentation. Maintain an accurate and up-to-date subcontractor purchase ledger, ensuring transactions are posted correctly and promptly. Reconcile subcontractor statements and ledger balances, investigating and resolving discrepancies, aged items and debit balances. Liaise with Quantity Surveyors, Site Managers, Procurement and subcontractors to resolve invoice, payment and ledger queries. Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures. Support weekly supplier and subcontractor payment runs, ensuring payments are made within agreed terms. Maintain accurate subcontractor and supplier account records, including payments, credits and relevant deductions. Manage Finance inboxes and respond promptly to subcontractor, supplier and internal queries. Support month-end activities, including purchase ledger and subcontractor ledger reconciliations. Contribute to the continuous improvement of Purchase to Pay processes and financial controls. Maintain accurate records in line with company procedures and audit requirements.

Essential Skills and Experience

• Previous experience within a Purchase to Pay, Accounts Payable, Purchase Ledger or Subcontractor Ledger role.
• Experience processing high volumes of invoices and/or subcontractor payment applications.
• Experience reconciling supplier or subcontractor accounts.
• Good understanding of purchase order processing and three-way matching.
• Excellent attention to detail and organisational skills.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• AAT qualified or currently studying towards a finance qualification.

Desirable Experience

• Using Microsoft Dynamics 365 Business Central and Continia.
• Experience within the construction, utilities, engineering or infrastructure sectors.
• Knowledge of CIS, VAT and subcontractor payment processes.

What You’ll Bring

• A proactive and collaborative approach.
• Strong ownership of the subcontractor and supplier ledger.
• A commitment to accuracy and financial control.
• The ability to work independently while contributing positively to the wider Finance team.
• A focus on delivering accurate, timely and efficient financial processing.

Company Culture

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.

Here at United Infrastructure, we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future, our team is the heart of our organisation.

Are you looking to be part of an exciting journey within an evolving business? Want to learn something new, every single day? Then you've come to the right place.

A fast-paced, diverse, and hugely ambitious business, we welcome challengers, innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression, and supports you in your personal and professional development - because together, we achieve more.

Any CVs submitted without prior agreement will be considered a gift and the candidate will be deemed to have been introduced directly. No fees will be payable in these circumstances.