Subcontract Account Payable specialist - £40,000

Pearson Carter; Buntingford; On-site; GBP 36,000 - 44,000; Full time

Job summary

Pearson Carter is partnering with a growing international organisation in the data centre construction and engineering sector to recruit a Subcontract Accounts Payable Specialist in Buntingford.

You will process subcontractor invoices, manage payments, ensure CIS, VAT and cross-border compliance, and support project reporting across UK and international entities.

Experience with Microsoft Dynamics and high-volume invoicing is essential; travel within the UK may be required.

Qualifications

• Experience in Accounts Payable with subcontract administration.
• Background in construction/engineering project environments.
• Experience handling overseas invoices and multi-currency billing.
• Knowledge of CIS, RCT, VAT and withholding tax requirements.
• Proficiency with Dynamics ERP and high-volume processing.
• Strong Excel skills (Pivot, VLOOKUP/XLOOKUP).

Responsibilities

• Process high volumes of subcontractor invoices UK and overseas.
• Validate invoices against subcontracts, POs, budgets and milestones.
• Confirm subcontractor applications and supporting documents.
• Manage retention, contra charges, back charges and adjustments.
• Track expenditure, liabilities and payment schedules.
• Assist with valuations, CVR, cash flow and reporting.
• Maintain cost trackers, accruals and forecasts.
• Resolve subcontractor payment queries and ensure compliance.

Skills

Accounts Payable

Subcontract Administration

International invoicing

Multi-currency

CIS compliance

VAT & reverse charge

VAT coding

Cross-border payments

PO & invoicing

Supplier reconciliation

Excel (Pivot, VLOOKUP/XLOOKUP)

Stakeholder management

Tools

Microsoft Dynamics ERP

Power BI

Job description

Subcontract Accounts Payable Specialist – £40,000

Pearson Carter is working with a growing international organisation operating across the data centre construction and engineering sector. They are looking for an experienced Subcontract Accounts Payable Specialist to join their Commercial team in Buntingford.

This is a key position supporting major projects across multiple international entities, with responsibility for subcontractor invoice processing, payment administration, commercial controls and international tax compliance.

THE ROLE

Reporting directly to the Head of Commercial, you’ll work closely with Commercial Managers, Quantity Surveyors, Project Managers and Finance teams to ensure subcontractor applications and invoices are processed accurately and on time.

You’ll support projects across multiple countries, making previous experience with international invoices, multiple currencies and overseas tax requirements particularly important.

Responsibilities

• Process high volumes of subcontractor invoices across UK and international entities

• Review invoices against subcontracts, purchase orders, variations, budgets and project milestones

• Verify subcontractor applications and supporting documentation

• Manage retention, contra charges, back charges and commercial adjustments

• Track committed expenditure, outstanding liabilities and payment schedules

• Support Commercial Managers and Quantity Surveyors with valuations and payment processes

• Assist with monthly CVR, forecasting, cash flow and project reporting

• Maintain accurate cost trackers, accruals and payment forecasts

• Manage subcontractor payment and invoice queries

• Ensure compliance with CIS, RCT, VAT, reverse charge VAT and withholding tax

• Support cross-border and jurisdiction-specific invoice compliance

• Maintain accurate records within Microsoft Dynamics

• Support month-end and year-end reporting

• Identify invoice discrepancies, duplicate payments and commercial risks

• Support process improvement, automation and reporting initiatives

THE CANDIDATE

We're looking for an experienced Accounts Payable professional who understands the additional complexity of subcontractor payments within a project-led environment.

Essential Experience

• Previous Accounts Payable, Subcontract Administration or Commercial Administration experience

• Construction, engineering, MEP or similar project-based industry background

• Experience processing overseas subcontractor invoices

• Multi-company and multi-currency experience

• Strong understanding of subcontract payment processes

• Working knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax

• Cross-border invoice and international supplier payment experience

• Hands-on Microsoft Dynamics ERP experience

• Experience with purchase orders, invoice processing, supplier reconciliation and tax coding

• High-volume invoice processing experience

• Strong Excel skills including Pivot Tables and VLOOKUP/XLOOKUP

• Excellent numerical accuracy and attention to detail

• Strong stakeholder management and communication skills

DESIRABLE

Experience within data centres, construction, engineering or infrastructure would be particularly advantageous.

Knowledge of Quantity Surveying and commercial management processes, including payment notices, applications for payment, retention and final accounts, would also be beneficial.

Experience with Power BI and knowledge of NEC, JCT or FIDIC contracts would be advantageous.

LOCATION

Buntingford

The position sits within the Commercial function and may involve travel within the UK.