Studio Ops & Exec Support Coordinator (Contract) - Hybrid

Microsoft Corporation; Atherstone; Hybrid; GBP 25,000 - 39,000; Part time

Job summary

Rare Studio, Twycross, is seeking a hands-on Studio Coordinator to support studio operations and senior leadership. The role blends executive assistance, operations coordination and events/logistics to keep leadership calendars tight and projects on track.

Based in the UK with a hybrid arrangement, you will manage calendars, coordinate leadership meetings and offsites, handle travel, budgets, procurement and communications, and ensure smooth day-to-day administration for a fast-paced creative

Qualifications

• Experience coordinating leadership meetings and workshops.
• Experience organizing leadership offsites.
• Strong stakeholder management and follow-up on actions.
• Ability to manage competing priorities and multi-task.
• Excellent organizational and communication skills.

Responsibilities

• Manage calendars for studio leadership and executives.
• Coordinate leadership meetings, planning sessions, and offsites.
• Arrange agendas, logistics, materials and follow-ups.
• Track actions and ensure timely completion.
• Oversee studio operations, trackers, schedules and documentation.
• Coordinate travel and accommodation for domestic and international trips.
• Support employee communications and engagement initiatives.

Skills

Executive support to senior leadership

Calendar management

Events and logistics coordination

Travel coordination

Budget tracking

Stakeholder management

Communication

Tools

Event management software

PO/Procurement systems

Job description

Rare Studio, Twycross, is seeking a hands-on Studio Coordinator to support studio operations and senior leadership. The role blends executive assistance, operations coordination and events/logistics to keep leadership calendars tight and projects on track.

Based in the UK with a hybrid arrangement, you will manage calendars, coordinate leadership meetings and offsites, handle travel, budgets, procurement and communications, and ensure smooth day-to-day administration for a fast-paced creative