Studio Coordinator (Part Time Role) (contract)

Microsoft; Atherstone; Hybrid; GBP 25,000 - 39,000; Part time

Job summary

Rare Studio, Twycross, is seeking a hands-on Studio Coordinator to support studio operations and senior leadership. The role blends executive assistance, operations coordination and events/logistics to keep leadership calendars tight and projects on track.

Based in the UK with a hybrid arrangement, you will manage calendars, coordinate leadership meetings and offsites, handle travel, budgets, procurement and communications, and ensure smooth day-to-day administration for a fast-paced creative

Qualifications

• Experience coordinating leadership meetings and workshops.
• Experience organizing leadership offsites.
• Strong stakeholder management and follow-up on actions.
• Ability to manage competing priorities and multi-task.
• Excellent organizational and communication skills.

Responsibilities

• Manage calendars for studio leadership and executives.
• Coordinate leadership meetings, planning sessions, and offsites.
• Arrange agendas, logistics, materials and follow-ups.
• Track actions and ensure timely completion.
• Oversee studio operations, trackers, schedules and documentation.
• Coordinate travel and accommodation for domestic and international trips.
• Support employee communications and engagement initiatives.

Skills

Executive support to senior leadership

Calendar management

Events and logistics coordination

Travel coordination

Budget tracking

Stakeholder management

Communication

Tools

Event management software

PO/Procurement systems

Job description

Atherstone, England, United Kingdom (Hybrid)

Contract (1 year 6 months)

Published 2 days ago

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a hands-on Studio Coordinator position supporting both studio operations and senior leadership at Rare Studio, Twycross.

The successful candidate will act as a mix of:

• Executive Assistant
• Operations Coordinator
• Events & Logistics Coordinator

Location

Rare Studio, Twycross

Contract

18 months

Weekly Schedule

20 hours

Key Responsibilities

• Manage complex calendars for studio leadership
• Coordinate leadership meetings, workshops, planning sessions, and offsites
• Arrange agendas, logistics, meeting materials, and follow-up actions
• Track actions and ensure completion

Studio Operations

• Keep studio administration running smoothly
• Maintain trackers, schedules, reports, and documentation
• Coordinate day-to-day operational activities
• Improve and streamline processes where possible

Events & Engagement

• Organize All Hands meetings
• Coordinate internal events and team activities
• Manage venues, catering, suppliers, attendees, and communications
• Support employee engagement initiatives

Travel & Visitor Coordination

• Arrange domestic and international travel
• Manage accommodation, transport, itineraries, and logistics
• Coordinate studio visitors and external guests
• Track travel spend and reporting

Finance & Procurement Administration

• Process expenses
• Manage invoices and purchase orders
• Coordinate with suppliers and vendors
• Track budgets and spending

People & Culture Support

• Support employee communications
• Assist with absence administration
• Support shared team inboxes and operational processes

Must-Have Skills (Non-Negotiable)

Experience Supporting Senior Leadership

• Coordinating leadership meetings
• Supporting workshops and planning sessions
• Organizing leadership offsites

Logistics & Coordination

• Events
• Meetings
• Travel
• Operational administration

Stakeholder Management

• Working directly with senior leaders
• Following up on actions
• Managing competing priorities
• Communicating with internal and external stakeholders
• Purchase Orders (POs)
• Expense management
• Budget tracking

Organization & Communication

• High attention to detail
• Ability to juggle multiple workstreams simultaneously

Nice-to-Have Skills

• Gaming, creative studio, media, technology, entertainment industry background
• Visitor and hospitality management
• Event management software/tools exposure

Ideal Experience

• 3+ years in a coordination-focused role

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.