Studio and Facilities Coordinator London

Image Simon Menges; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private health insurance

Cycle-to-work

Pension contributions

Employee assistance plan

Visa assistance

Job summary

Image Simon Menges seeks a Studio and Facilities Coordinator to support the daily operations of its London studio. You’ll work closely with the Head of Operations, Front of House Coordinator, and Housekeeper to keep the studio organised and hospitality-focused in a fast-paced, creative environment.

The role is full-time in London, offering opportunities to drive studio improvements, manage safety checks, and coordinate access control while contributing to the team culture and events.

Qualifications

• Experience in facilities/operations or studio coordination roles, preferably in a creative/architecture environment.
• Proactive problem-solving skills and ability to multitask in a fast-paced environment.
• Excellent time management and communication skills.
• IOSH Managing Safely or other H&S qualifications preferred.
• Fire Warden or First Aid at Work certifications desirable.

Responsibilities

• Act as an internal ambassador for how we use our office and promote a culture of collaboration and respectful use of the spaces.
• Conduct AM/PM walkarounds and studio opening/closing as required, responding proactively to facilities issues.
• Own PPM and compliance schedule, maintain asset registers and records.
• Coordinate planned/reactive maintenance and contractors, permits and RAMS.
• Monitor storage, sample library, model shop and library organisation.
• Conduct stock takes and ordering of facilities supplies.
• Support studio improvements and minor moves/changes.
• Administer the studio access control system and undertake keyholder and new starter inductions.
• Liaise with Subtenants on facilities related matters.
• Weekly alarm testing, statutory checks and maintain logs.
• Support H&S committee with minute taking and action tracking.
• Assist with risk assessments and emergency drills.
• Restock first aid equipment.
• Champion safe working, manual handling, and sustainability practices.
• Cover and support the FOH Office Coordinator when absent or away from the Front Desk.
• Provide support for other operational roles during periods of absence or leave.
• Support the planning and preparation of studio breakfasts, lunches and all staff events and trips.

Skills

Facilities coordination

Communication skills

Time management

Problem solving

H&S knowledge

Contractor coordination

Job description

Reporting to: Head of Operations

We are seeking a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio. This role involves working directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensurethat thestudioremainsorganised andset up for efficient working and that ourestablished hospitality-focused culture ismaintained. This role offers an excellent opportunity for an ambitious, proactive and agile professional who thrives in a dynamic,fast pacedand creative environment.This position requires full-time presence in our London studio.

Responsibilities

Studio and facilities

• Act as an internal ambassador for how we use our LPS ‘house’ and promote a culture of collaboration and respectful use of the office spaces
• Conduct AM/PM walkarounds and studio opening/closing as required responding proactively to any facilities issues
• Own PPM and compliance schedule, maintain asset registers and records
• Coordinate planned/reactive maintenance and contractors, permits and RAMS
• Monitor storage, sample library, modelshop and library organisation
• Conduct stock takes and ordering of facilities supplies
• Support studio improvements and minor moves/changes
• Administer the studio access control system and undertake keyholder and new starter inductions
• Liaise with Subtenants on facilities related matters

Health and safety

• Conduct weekly alarm testing, statutory checks and maintain logs
• Support H&S committee with minute taking and action tracking
• Assist with risk assessments and emergency drills
• Restock first aid equipment
• Champion safe working, manual handling, and sustainability practices

Front of House and operational cover

• Cover and support the FOH Office Coordinator when absent or away from the Front Desk
• Provide support for other operational roles during periods of absence or leave
• Support the planning and preparation of studio breakfasts, lunches and all staff events and trips

Skills and experience

• Proactive problem-solving skills and ability to take responsibility, multitask and prioritise in a fast-paced environment
• Excellent time management and communication skills
• Experience in a facilities/operations or studio coordination role (creative/architecture environment a plus)
• Confident with supplier/contractor coordination and basic compliance/PPM
• Comfortable undertaking basic handy-tasks
• IOSH Managing Safely or other H&S qualifications
• Fire Warden, First Aid at Work

What we offer

Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.

In addition to a stimulating work culture, weprovidea range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employeeassistanceplan, and enhanced maternity and paternity leave. For candidates who need torelocateto London, we also offer visaassistance.