Studio and Facilities Coordinator (Architecture), THE CROWD

Guardian Jobs; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexi hours

Private healthcare

Generous annual leave

Bonus scheme

Job summary

Guardian Jobs in London is seeking a highly organized Studio & Facilities Coordinator to oversee daily operations of a mid-sized architecture studio. You will report to Head of Operations and manage facilities, health and safety, supplier relationships and access control, ensuring a safe, efficient working environment.

The role offers flexi hours, private healthcare and annual leave, with a focus on proactive problem solving and smooth office operations in a collaborative design setting.

Qualifications

• Previous experience within facilities, studio coordination or operations, ideally within a creative or architectural environment.
• Highly organized and able to manage a varied workload in a fast-paced environment.
• Comfortable coordinating suppliers, contractors, maintenance and facilities requirements.
• Experience with health & safety practices and basic compliance is beneficial.

Responsibilities

• Oversee the day-to-day running and upkeep of the studio, reporting to the Head of Ops.
• Carry out regular studio checks and respond proactively to facilities issues.
• Coordinate planned and reactive maintenance, contractors, suppliers and building compliance requirements.
• Manage facilities records, asset registers, supplies and stock levels.
• Oversee organisation of storage areas, sample libraries and shared studio spaces.
• Support studio improvements, office moves and changes to the working environment.
• Manage the studio access control system, including inductions.
• Support health and safety processes, including weekly checks and emergency drills.
• Cover and support front of hours and other operational team members when required.
• Assist with organisation of studio breakfasts, lunches, staff events and trips.

Skills

Facilities coordination

Organisational skills

Vendor/supplier management

Problem solving

Communication skills

Independent working

Job description

About The Role:

A highly influential and sought-after mid-sized architecture practice who breaks boundaries in the industry for their outstanding design is seeking a highly organised and proactive Studio & Facilities Coordinator to join our London studio.

Working closely with the Head of Operations and wider studio operations team, you’ll take responsibility for the practical running of the studio, from facilities and maintenance through to health & safety, suppliers, access and general operational support. You’ll take ownership of the day-to-day environment and helping ensure the studio operates smoothly, safely and to a consistently high standard. This is an exceptional opportunity to join a leading design practice with an outstanding industry reputation. They offer an excellent benefits package including flexi hours, private healthcare, generous annual leave, a bonus scheme, and more.

Key Responsibilities:

• Oversee the day-to-day running and upkeep of the studio, reporting to the Head of Ops


• Carry out regular studio checks and respond proactively to any facilities issues


• Coordinate planned and reactive maintenance, contractors, suppliers and building compliance requirements


• Manage facilities records, asset registers, supplies and stock levels


• Oversee the organisation of storage areas, sample libraries, modelshop and shared studio spaces


• Support studio improvements, office moves and changes to the working environment


• Manage the studio access control system, including keyholder responsibilities and new starter inductions


• Support health and safety processes, including weekly checks, risk assessments, emergency drills and first aid supplies


• Cover and support front of hours, and other operational team members when required


• Assist with the organisation of studio breakfasts, lunches, staff events and trips

Key Skills / Requirements:

• Previous experience within facilities, studio coordination or operations, ideally within a creative or architectural environment


• Highly organised, proactive and able to manage a varied workload in a fast-paced environment


• Confident coordinating suppliers, contractors, maintenance and facilities requirements


• Strong problem-solving skills with a practical, hands-on approach


• Excellent communication and time management skills


• Comfortable taking ownership and working independently while collaborating closely with the wider operations team


• Basic health and safety or compliance experience would be beneficial


• Experience with IOSH, Fire Warden or First Aid training would be advantageous

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