Student Records and Data Lead

Think FE Ltd; Gloucester; On-site; GBP 31,000 - 33,000; Full time

Benefits offered by this job

32 days’ annual leave

People’s Pension scheme with a 4%–5% 0

Established team and a paperless work

Development of management experience

Job summary

Think FE Ltd in Gloucester is recruiting a Student Records and Data Lead to oversee the student data team, ensuring accurate records, timetables and enrolment, and deputising for the Student Data Manager when required.

You will supervise data administrators, coordinate enrolment activity and audit data quality to meet ILR deadlines, while driving process improvements using Power Apps and Power Automate.

Qualifications

• Experience leading an administrative team in a customer-focused organisation.
• Ability to improve processes, reduce errors and increase efficiency.
• Strong IT skills with Word, Excel, PowerPoint and databases.

Responsibilities

• Supervise, mentor and support data administrators.
• Coordinate enrolment activity and train staff involved in enrolment.
• Keep student records accurate and up to date, meeting ILR deadlines.
• Work with curriculum teams to resolve timetable and record issues.
• Review data quality reports and support funding compliance.
• Improve administrative processes using Power Apps and Power Automate.
• Provide guidance on systems and procedures across teams.

Skills

Leadership

Process improvement

Attention to detail

Communication

Education

Level 3 management qualification

Tools

Power Apps

Power Automate

Word

Excel

PowerPoint

Databases

Job description

Student Records and Data Lead Location: Gloucester Salary: £31,457.54–£33,472.35 per annum Contract: One-year fixed-term maternity cover Hours: 37 hours per week, predominantly office-based

Experienced in leading an administration team and making processes work better?

Think FE is recruiting a Student Records and Data Lead for a further education college in Gloucestershire. This role combines people management, accurate data and process improvement, supporting the team responsible for student records, timetables and enrolment.

You’ll join an established student data team in Gloucester, close to Gloucester Quays, and deputise for the Student Data Manager when required.

The role

• Supervise, mentor and support data administrators, managing performance and developing their skills.
• Coordinate enrolment activity and train staff involved in the enrolment process.
• Keep student records accurate and up to date, supporting Individualised Learner Record (ILR) deadlines and resolving data queries.
• Work with curriculum teams to resolve issues relating to timetables, attendance and student records.
• Review data quality reports, coordinate audit evidence and support compliance with funding requirements.
• Improve administrative processes and support colleagues using Power Apps and Power Automate to streamline work.
• Provide guidance on systems and procedures, working closely with Exams, Student Services and Finance.

What we’re looking for

You’ll have recent experience leading an administrative team in a customer-focused organisation, with examples of improving processes, reducing errors and increasing efficiency.

Strong IT skills are essential, including confidence using Word, Excel, PowerPoint and databases. You’ll also need close attention to detail, clear communication skills and the ability to investigate data issues and find practical solutions.

Experience in education administration, knowledge of data protection and a Level 3 management qualification would be advantageous. However, previous college experience is desirable rather than essential, and applicants with relevant leadership experience from other sectors are welcome.

You must be willing to undertake required training and an Enhanced DBS check, and travel between college sites if needed.

Benefits

• 32 days’ annual leave, increasing to 37 days after five years’ service.
• People’s Pension scheme with a 4%–5% matched contribution.
• An established team and a paperless working environment.
• The opportunity to develop your management experience and improve services that support students.