Strategic Project & Operations Coordinator

Plan It UK; Greater London; On-site; GBP 29,000 - 39,000; Full time

Job summary

Plan It UK, a residential architectural design, engineering and project management firm, is seeking a Project & Operations Coordinator to keep our London-area workflow running smoothly. You will coordinate Building Control and planning applications, liaise with surveyors and consultants, monitor progress, and support our design team while handling invoices and budgets in Excel and Xero.

This role offers room to grow within our business as you build knowledge of our projects and processes from

Qualifications

• Highly organized and methodical.
• Excellent with Excel.
• Experience coordinating Building Control and planning applications is advantageous.
• Strong communication with clients and consultants.
• Comfortable managing multiple projects and budgets.

Responsibilities

• Coordinate Building Control and planning applications, liaise with Party Wall Surveyors, SAP Assessors and other consultants, and chase clients and authorities to keep things moving.
• Monitor progress across live projects and keep project information up to date.
• Be the first point of contact for clients, answering calls and communicating clearly.
• Handle financial administration: invoices, cash flow, reconciliations in Xero, and budgeting oversight.
• Maintain trackers in Excel, spot issues early, and look for process improvements.

Skills

Excel

Organisation

Project coordination

Budgeting

Tools

Xero

Job description

Plan It UK, a residential architectural design, engineering and project management firm, is seeking a Project & Operations Coordinator to keep our London-area workflow running smoothly. You will coordinate Building Control and planning applications, liaise with surveyors and consultants, monitor progress, and support our design team while handling invoices and budgets in Excel and Xero.

This role offers room to grow within our business as you build knowledge of our projects and processes from