Strategic Executive Assistant to Directors | Hybrid

Civil Aviation Authority; Crawley; Hybride; GBP 35 000 - 40 000; Plein temps

Résumé du poste

Civil Aviation Authority is seeking a Personal Assistant to provide high‑quality, confidential executive support to up to two Group Directors. The role involves managing diaries, inboxes, and calendars, coordinating travel logistics, and liaising with Heads of Department to ensure timely delivery of priorities.

You will work within a collaborative administration team, maintaining confidentiality and prioritising tasks to protect the Directors' schedules and commitments.

Qualifications

• Strong administrative background supporting senior leaders.
• Proven ability to work under pressure and manage competing priorities.
• Excellent diary and inbox management skills.

Responsabilités

• Manage and prioritise inboxes, correspondence, and meeting requests, identifying urgent or time‑critical matters.
• Coordinate all diary management, ensuring efficient scheduling and preparation time.
• Arrange domestic and international travel, logistics, and documentation for cost‑effective itineraries.
• Act as first point of contact for internal and external stakeholders with clear, courteous information.
• Liaise with Heads of Department and senior colleagues on behalf of Directors.
• Maintain regular contact with Directors while traveling or working remotely; escalate urgent issues.
• Prepare, edit, and assemble briefing papers, reports, and documentation; manage action logs.
• Organise meetings, workshops, and conferences; handle agendas, logistics, minutes, and follow‑ups.
• Track progress of key deliverables linked to Business Plans; update Directors accordingly.
• Maintain accurate filing systems and document control; support corporate reporting cycles.

Connaissances

Diary management

Inbox management

Communication

Discretion

Attention to detail

Interpersonal skills

Team collaboration

Proactive

Outils

Microsoft Office

Description du poste

Civil Aviation Authority is seeking a Personal Assistant to provide high‑quality, confidential executive support to up to two Group Directors. The role involves managing diaries, inboxes, and calendars, coordinating travel logistics, and liaising with Heads of Department to ensure timely delivery of priorities.

You will work within a collaborative administration team, maintaining confidentiality and prioritising tasks to protect the Directors' schedules and commitments.