Executive Assistant to Directors – Hybrid (Aviation)

Civil Aviation Authority; Gatwick; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

The Civil Aviation Authority is the UK's aviation and aerospace regulator, delivering high safety standards and responsive operations. This Personal Assistant role supports up to two Group Directors, coordinating priorities and ensuring timely, confidential executive support.

The role integrates with a wider admin team, handling diary, travel, and briefing materials while maintaining discretion and professional service across the organisation.

Qualifications

• Strong administrative background, ideally supporting senior leaders.
• Proven ability to work under pressure and manage competing priorities.
• Excellent diary and inbox management skills.
• Confidence using modern digital tools, especially Microsoft Office applications.

Responsibilities

• Manage and prioritise inboxes, correspondence, and meeting requests, identifying urgent or time-critical matters.
• Coordinate all diary management, ensuring efficient scheduling and deadlines.
• Arrange domestic and international travel and logistics for cost-effective itineraries.
• Act as the first point of contact for internal and external stakeholders.

Skills

Diary management

Inbox management

Stakeholder liaison

Microsoft Office

Interpersonal skills

Organisation

Discretion

Team collaboration

Event planning

Budget management

Tools

Microsoft Office

Job description

The Civil Aviation Authority is the UK's aviation and aerospace regulator, delivering high safety standards and responsive operations. This Personal Assistant role supports up to two Group Directors, coordinating priorities and ensuring timely, confidential executive support.

The role integrates with a wider admin team, handling diary, travel, and briefing materials while maintaining discretion and professional service across the organisation.