Strategic Diary Manager & Personal Assistant

Spinwell Global Limited; Portishead; Hybrid; GBP 42,000 - 44,000; Full time

Job summary

Spinwell Ltd is recruiting a Diary Manager and Personal Assistant for a public sector role in Portishead. Monday-Thursday in office, Friday home-based. Contract until 31/08/27, Inside IR35, £20.76/hr, BPSS clearance.

You will manage the PCC's diary, coordinate meetings, travel, briefings and communications, while providing high-level administrative support. The role requires experience in PA/secretarial duties, strong organisational skills, and the ability to manage a diverse workload with

Qualifications

• Experience in a personal assistant role with diary management.
• Ability to support meetings and events.
• Strong written and verbal communications with confidentiality awareness.

Responsibilities

• Manage the PCC's diary, arranging meetings across the Force area and liaising with ASP, partners and stakeholders.
• Prioritise the PCC's time to support strategic objectives with Secretariat Manager support.
• Arrange the PCC's programme of visits, itineraries, travel arrangements and accompany officers.
• Coordinate the commissioning and provision of briefings for external meetings.
• Provide personal assistance and secretarial support to the PCC.
• Serve as initial contact for Ministers, MPs, partners, stakeholders and the public; triage enquiries.
• Manage PCC's email inbox and ensure deadlines are met; forward or delete as needed.
• Maintain PCC's internal/external mail, filing and information systems.
• Coordinate work within PCC's portfolio and respond within timescales.
• Progress correspondence during absence and update PCC on key developments.
• Attend meetings in admin capacity, take minutes as required.
• Prepare and schedule agendas, minutes and actions matrices for meetings.
• Arrange transport and hotel accommodation per policies.
• Undertake basic research and brief PCC on findings with recommendations.
• Coordinate with PA to the DPCC, CoS and CFO; deputise when needed.
• Demonstrate professional customer service in all interactions.
• Adhere to Health and Safety, Data Protection, FOI, ECHR, equality and local procedures.
• Improve operational practices and maintain filing systems and records.
• Commit to personal and professional development and OPCC values.
• Undertake other duties reasonably commensurate with role.

Skills

Diary management

Meeting coordination

Stakeholder liaison

Confidentiality & data handling

ICT proficiency

Organisational skills

Planning skills

Risk assessment

Tools

MS Office

Diary software

Job description

Spinwell Ltd is recruiting a Diary Manager and Personal Assistant for a public sector role in Portishead. Monday-Thursday in office, Friday home-based. Contract until 31/08/27, Inside IR35, £20.76/hr, BPSS clearance.

You will manage the PCC's diary, coordinate meetings, travel, briefings and communications, while providing high-level administrative support. The role requires experience in PA/secretarial duties, strong organisational skills, and the ability to manage a diverse workload with