Diary Manager and Personal Assistant to PCC

Adecco Portugal; Portishead; Sur place; GBP 22 000 - 26 000; Temps partiel

Avantages offerts par ce poste

Hybrid working

Professional development

Community impact

Résumé du poste

Adecco Portugal is seeking a Diary Manager and Personal Assistant to the PCC in Portishead. The role is temporary, full-time at 37 hours per week with blended working arrangements.

You will manage the PCC's diary, arrange meetings, coordinate visits and travel, handle correspondence, and provide confidential administrative support. The ideal candidate will have proven PA experience, strong organizational and communication skills, and the ability to manage stakeholders.

Qualifications

• Proven experience as a Personal Assistant, with diary management essential.
• Strong organisational skills to handle diverse workload and deadlines.
• Excellent written and verbal communication with a commitment to confidentiality.
• Competence in ICT, word processing and spreadsheets.
• Proven track record in stakeholder management and trust-building.

Responsabilités

• Manage the PCC's diary and arrange meetings across the Force area with stakeholders.
• Prioritise the PCC's time to support strategic objectives with the Secretariat Manager.
• Coordinate visits, travel arrangements and detailed itineraries.
• Provide confidential personal assistance and secretarial support.
• Serve as the initial contact for stakeholders, ensuring timely responses and follow-ups.
• Maintain filing and information systems for timely correspondence and actions.

Connaissances

Diary management

Organisational skills

Written & verbal communication

Confidentiality

ICT proficiency

Outils

Word processing

Spreadsheets

MS Office

Description du poste

Diary Manager and Personal Assistant to PCC

Contract Type: Temporary

Location: Portishead

Hourly Rate: £15.72 - £19.19 per hour

Working Pattern: Full Time, Monday to Friday 37 hours per week, blended working

End Date: April 2027

Key Responsibilities

• Efficiently manage the PCC's diary, arranging meetings across the Force area while liaising with stakeholders, partners, and business organisations.
• Prioritise the PCC's time to support strategic objectives, working closely with the Secretariat Manager
• Coordinate the PCC's programme of visits, including travel arrangements and detailed itineraries.
• Provide comprehensive personal assistance and secretarial support to the PCC.
• Act as the initial point of contact for various stakeholders, ensuring effective communication and prioritisation of the PCC's time.
• Manage the PCC's email inbox, ensuring prompt responses to urgent emails and appropriate follow-ups.
• Maintain efficient filing and information systems, ensuring timely correspondence and actions are addressed.

Ideal Candidate Profile

• Proven experience as a Personal Assistant, particularly in diary management (Essential).
• Strong organisational skills with the ability to handle a diverse portfolio of work and competing deadlines (Essential).
• Excellent written and verbal communication skills, coupled with a strong understanding of confidentiality (Essential).
• Competency in ICT and familiarity with various IT packages, including word processing and spreadsheets (Essential).
• A track record of effectively managing stakeholder relationships and fostering trust (Essential).
• A proactive approach to problem-solving and risk management (Essential).

Perks of the Role

• Hybrid Working: Flexibility to work both in the office and remotely, promoting a healthy work-life balance.
• Professional Development: Opportunities for personal and professional growth within a supportive environment.
• Community Impact: Contribute to vital public services and make a meaningful difference in the community.

Our client values openness, partnership, compassion, and courage in all aspects of their work. The organisation is committed to equality and diversity, ensuring that all employees feel valued and respected.

If you are an enthusiastic and detail-oriented individual with a passion for public service and excellent organisational skills, this role offers a unique opportunity to support the PCC in achieving strategic objectives for the local community.