Diary Manager & PA

ESSENTIAL EMPLOYMENT LTD; West of England; On-site; GBP 18,000 - 25,000; Full time

Job summary

ESSENTIAL EMPLOYMENT LTD is advertising for a Diary Manager & PA in Bristol. The role is full-time on a temporary basis with an hourly rate of £15.72.

The post involves managing the PCC's diary, arranging meetings, coordinating travel, and providing personal assistance and secretarial support. Responsibilities include coordinating briefs for external meetings, minute taking, and maintaining efficient information systems.

Qualifications

• Experience in diary management and secretarial support.
• Ability to arrange meetings with multiple stakeholders.
• Experience in minute taking and preparing agendas.

Responsibilities

• Manage the PCC's diary and arrange meetings across the Force area.
• Prioritise the PCC’s time to support strategic objectives with Secretariat Manager support.
• Coordinate visits, itineraries, travel arrangements and accompanying officers.
• Prepare and brief for external meetings and meetings' minutes where needed.
• Provide personal assistance and secretarial support to the PCC.
• Manage internal/external mail, filing and information systems.
• Attend meetings in administrative capacity and take minutes as required.
• Prepare agendas, minutes and actions matrices for meetings/events.

Skills

Diary management

Secretarial support

Minute taking

Travel coordination

Stakeholder liaison

Job description

Diary Manager & PA needed in Bristol Paying £15.72 per hr ref 378180

Full time hours on a temporarybasis

Main responsibilities:

• Manage the PCC's diary, arranging meetings across the Force area, liaising with ASP, partners, stakeholders and business organisations.
• Prioritise the PCC’s time effectively to support their strategic objectives, with the support of the Secretariat Manager.
• Arrange the PCC’s programme of visits, coordinating in-depth itineraries, travel arrangements and accompanying OPCC officers.
• Manage the commissioning and provision of briefings for the PCC’s external meetings.
• To provide personal assistance and secretarial support to the PCC.
• Manage the PCC’s internal and external mail, filing and information systems.
• Attend meetings in an administrative/secretarial capacity, taking minutes as required.
• Prepare and schedule agendas, minutes and actions matrices, circulating information to the appropriate people prior to meetings/events.
• Arrange transport and hotel accommodation with adherence to relevant policies.

Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared

University Hospitals Bristol and Weston NHS Foundation Trust