Staff Plan Coordinator (Rota management)

1st Homecare; Leeds; Hybrid; GBP 15,000 - 17,000; Part time

Benefits offered by this job

Accredited training

28 days holiday (pro‑rata)

Refer-a-Friend bonus

Reward Gateway discounts

Employee Assistance Programme

Cycle to Work scheme

Life cover

Job summary

Real Life Options is seeking a part-time Staff Plan Coordinator (RotaManagement) in Leeds, working 25 hours per week (8am–1pm, Mon–Fri) at our LS11 office. You will create and manage rotas to ensure contractual hours and person-centred support, using the One Touch system to schedule staff and coordinate meetings, training, and coverage.

We value IT confidence, flexible approach, and strong organisational and administrative abilities.

Qualifications

• Experience with rota planning or scheduling would be an advantage; full training on our systems will be provided.

Responsibilities

• Create and maintain rotas ensuring all staff receive their contractual hours, and the people we support receive the support they need.
• Use our system (One Touch) to schedule staff efficiently.
• Ensure staff rotas include team meetings, supervision and appraisal meetings in line with policy and procedure.
• Monitor absences and arrange seamless cover.
• Book training, update records, and make sure the right people are prepared and present.

Skills

Rota planning

Scheduling

Administrative support

Organisational skills

Tools

One Touch

Job description

Staff Plan Coordinator (RotaManagement)

25 hours per week 8am to 1pm Monday to Friday £12.21 per hour

Leeds Outreach – Based at our office in LS11

Looking for a role where every day counts? At Real Life Options, we support people to live independent, fulfilling lives — and we’re on the lookout for a passionate and organised Scheduling Assistant to join our amazing Leeds Outreach team!

Why Choose Real Life Options?

Real Life Options is a registered charity, and when you join us, you're not just taking a job — you're helping to change lives. Every rota you manage helps deliver vital, person-centred support to individuals across Leeds.

What You’ll Be Doing:

• Create and maintain rotas ensuring all staff receive their contractual hours, and the people we support receive the support they need
• Use our system (One Touch) to schedule staff efficiently
• Ensure staff rotas include team meetings, supervision and appraisal meetings in line with policy and procedure
• Monitor absences and arrange seamless cover
• Book training, update records, and make sure the right people are prepared and present

What We’re Looking For:

Experience with rota planning or scheduling would be a real advantage,full training on our systems will be provided.

Confidence using IT systems, a flexible approach, and great organisational skills are key to succeeding in this role.

Strong administrational background.

Desirable: Agood understanding of the needs of vulnerable adults and the importance of delivering consistent, high-quality care.

If you can circle 6 or more of these traits, we’d love to hear from you:

Honest | Good Communicator | Strong Values | Flexible | Passionate | Self-Motivated | Reliable | Caring | Inclusive

An enhanced DBS is required for this role.

Real Life Options Benefits:

• Accredited training + access to NVQs in Health and Social Care

• 28 days holiday including bank holidays (pro-rata)

• £250 Refer-a-Friend bonus

• Discounts & perks via Reward Gateway

• Free Employee Assistance Programme (including a medical helpline, telephone and face-to-face counselling, debt, financial and legal information)

• Cycle to Work scheme

• Financial wellbeing support

• £10,000 life cover

• Regular recognition initiatives

What Makes Us Different?

We believe in Respect, Honesty, Responsibility, and Excellence — and we’re proud to support our team just as much as we support the people we work with.

Whether you’ve worked in care, admin, scheduling, or something totally different — if you’re passionate about people and love being organised, this is your chance to make a real impact.

We’re an equal opportunities employer . We seek to recruit, train and promote the best person for the job, to make full use of the talents and resources of all our people and to craft a working environment free from unlawful discrimination, victimisation and harassment in which all individuals are treated with dignity and respect.

If you have a disability, a learning difficulty, a medical condition or individual need that you believe may affect your performance in selection, we'll be happy to make reasonable adjustments to our processes to enable you to perform at your best so please do let us know.