Spanish-Speaking Scheduling & Admin Coordinator

Blue Arrow; City Of London; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Disability Confident Employer

Job summary

Blue Arrow is seeking a Scheduling Administrator to support the Resource Planning and Scheduling team in the UK. The role involves multi-lingual support (predominantly Spanish), diary management for senior staff, and maintaining administrative systems and reports.

The successful candidate will handle logs, annual leave records, and ensure Time Gate reflects current status. You will collaborate with internal and external colleagues to maintain high service levels.

Qualifications

• Fluent in Spanish and able to communicate effectively with multilingual staff.

Responsibilities

• Provide administrative support to Resource Planning and Scheduling team.
• Maintain logs, systems, and reporting tools.
• Manage annual leave data base and update records.
• Ensure Time Gate and other systems reflect current status.
• Give handover notes and organize meetings for shifts.
• Diary management for Heads of Services; take minutes as required.
• Distribute PLANON requests and meet KPIs.
• Collate audit and benchmarking data as directed.
• Provide multilingual support to CSS employees via email/phone.
• Liaise with stakeholders and suppliers maintaining high service levels.

Skills

Fluent Spanish

Attention to detail

Deadline driven

Organisational skills

Communication skills

Admin systems

Written documentation

Tools

Word

Excel

Outlook

Databases

Job description

Blue Arrow is seeking a Scheduling Administrator to support the Resource Planning and Scheduling team in the UK. The role involves multi-lingual support (predominantly Spanish), diary management for senior staff, and maintaining administrative systems and reports.

The successful candidate will handle logs, annual leave records, and ensure Time Gate reflects current status. You will collaborate with internal and external colleagues to maintain high service levels.