SPA/Admin and Oral health promotion Administration Assistant

Derbyshire Community Health Services NHSFT; Dronfield; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A community health service provider in Dronfield is seeking an Administration Assistant to join their Oral Health Promotion team. The role requires 37.5 hours of weekly work, offering both remote and in-person administration support. Candidates must demonstrate strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. Prior experience in a clerical setting and a good standard of education are essential. This position emphasizes teamwork and flexibility to cover staff absence.

Qualifications

• Previous clerical experience is essential.
• Experience of working with the public is crucial.
• Demonstrate understanding of confidentiality and data protection.

Responsibilities

• Provide comprehensive administrative support for Children's community services.
• Liaise with health professionals to support toothbrushing programmes.
• Manage tasks within the admin hub and cover sickness/absence.

Skills

Excellent communication skills

Organizational skills

Flexible working

IT skills (Microsoft packages)

Education

English GCSE grade C or above

IT qualification (ECDL, CLAIT)

Good standard of education

Job description

Derbyshire Community Health Services NHSFT

SPA/Admin and Oral health promotion Administration Assistant

The closing date is 22 December 2025

We have a great opportunity for an enthusiastic highly motivated team member to work alongside our SPA/Admin Team for the Oral health promotion team based at Walton hospital.

The role is for 37.5 hours a week working remotely and from one of our bases at Stubley Medical Centre and Walton hospital. Please note 0.70 hours of this position is substantive for the SPA/Admin team with the other 0.30 being fixed term for 12 months with the Oral health promotion team.

Children's 0-19 Community Services provides health visiting and school nursing services to the children, young people and families of Derbyshire.

Oral Health Promotion is a commissioned service from Derbyshire County Council and sits within the Children's Specialist Service within Derbyshire Community Health Services Trust. The role of the oral health promotion service is to implement local oral health improvement strategies by providing a range of activities to specific population groups with identified oral health needs across Derbyshire County.

In addition you must be able to prioritise your daily workload and provide efficient and reliable administrative support.

We require enthusiastic individuals who are organised, methodical and able to use their own initiative.

Also, you should have excellent communication and interpersonal skills, good computer skills and be flexible.

You will need to be able to work as part of a team and independently and have good knowledge of SystmOne (desirable) and Excel (essential)

Main duties of the job

To contribute effectively to the organisation of Children's community services, you will be required to:

• Provide comprehensive administrative support for the children's community services 0-19 teams from a centralised admin contact point.
• Provide comprehensive administrative support for children's community services as part of the Single Point of Access (SPA)
• To liaise with other health professionals, agencies, to provide appropriate resources to support the Smile4Life and City Smiles supervised toothbrushing programmes.
• To arrange meetings and training events and facilitate support for the Oral Health promotion team.
• Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions when required and to cover sickness and annual leave.
• To be competent and confident to input information/records within guidelines onto SystmOne, scanning paperwork and action tasks in a timely manner within a 24 hour window.
• Effectively communicate with staff groups across Derbyshire by email, text, and telephone
• To liaise with parents/carers in order to capture essential information, for example name of school attended.
• To manage tasks on a rota basis within the admin hub including collection of mail, processing domestic violence, A/E, MIU, and midwifery information etc
• Support the countywide delivery of Children's community services admin function; cover sickness and absence.

About us

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

Job responsibilities

PLEASE NOTE: Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account

Person Specification

Education, Qualifications and Training

• English GCSE grade C or above
• IT qualification e.g.: ECDL, CLAIT or the ability to demonstrate IT skills
• Good standard of education

Experience and Knowledge Required

• Demonstrate a flexible approach to work
• Previous clerical experience
• Experience of working with the public
• Understanding and recognising the importance of confidentiality and data protection
• Ability to work on own or part of a team
• Demonstrate excellent verbal and written communication skills
• Ability to work in a calm, confident and professional manner
• Previous experience working in an admin team environment

Skills and Attributes

• Recognise and work within boundaries of own duties and responsibilities
• Good organisational skills
• Able to work flexibly between the admin hub and SPA
• Ability to provide a welcoming environment for service users health professionals and members of the public
• Good working knowledge in all Microsoft packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Derbyshire Community Health Services NHSFT

Address

Stubley Medical centre and Oral health promotion support from Walton hospital