Site Team Administrative Assistant – The Avenue School

Local Government South East; Reading; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Pension scheme

5.6 weeks holiday

Employee Assistance Programme

Wellbeing day after 1 year's service

Social events

Free tea/coffee

Friendly staff team

Term-time hours

On-site parking

Good public transport links

Job summary

Reading Borough Council, the employer for Avenue School, seeks a Site Team Administrative Assistant to support site operations, facilities and office services. The role is 25 hours per week, Monday to Friday, term time only with INSET days, offering a permanent, part-time position in Reading.

You will back the Site Team, manage contractor records, procurement tasks and front-of-house duties, delivering a professional service to staff and visitors while ensuring compliance and safety processes

Qualifications

• Proven experience in a facilities, office admin, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritise urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently.

Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager.
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations.
• Coordinate and schedule planned maintenance, inspections and servicing activities.
• Maintain contractor records, permits, risk assessments and compliance documentation.
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required.

Skills

Facilities experience

Office admin

Coordination

Communication

Time management

Proactivity

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Reading Borough Council

Monday to Friday - 25 hours per week - 9.30am to 2.30 pm but flexibility with hours - Term Time Only + INSET Days

• Part Time
• Permanent
• Term Time only
• Reading
• Posted 5 days ago
• £18,827 Per year £ / Year
• Closes: 29 September 2026

We are seeking to appoint a Site Team Administrative Assistant to join our team at the Avenue School, a vibrant, friendly SEN School supporting over 250 pupils aged 3 - 19 with a range of severe or profound learning difficulties, autism and physical disabilities.

In this role, you will be the backbone of our Site Team operations, ensuring the efficient operation of all facilities, maintenance activities, contractor management, compliance reporting and office services.

The role also includes providing reception cover as required, delivering a professional and welcoming front-of-house service to visitors, staff and external stakeholders.

Key Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations
• Coordinate and schedule planned maintenance, inspections and servicing activities
• Maintain contractor records, permits, risk assessments and compliance documentation
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required

We Are Looking For

• Proven experience in a facilities, office admin, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritize urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently

Benefits

• Competitive salary and benefits package including pension scheme, 5.6 weeks holiday, f access to our Employee Assistance Programme, paid wellbeing day after 1 year's service, social events and free tea/coffee
• A friendly, supportive staff team
• Term-time hours that fit around family life
• On-site parking and good public transport links

For more information or to arrange a tour of the school, please call Vanessa Carrick on 0118 214 5257