Facilities Admin Coordinator – Site Team (Term-Time)

Local Government South East; Reading; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Pension scheme

5.6 weeks holiday

Employee Assistance Programme

Wellbeing day after 1 year's service

Social events

Free tea/coffee

Friendly staff team

Term-time hours

On-site parking

Good public transport links

Job summary

Reading Borough Council, the employer for Avenue School, seeks a Site Team Administrative Assistant to support site operations, facilities and office services. The role is 25 hours per week, Monday to Friday, term time only with INSET days, offering a permanent, part-time position in Reading.

You will back the Site Team, manage contractor records, procurement tasks and front-of-house duties, delivering a professional service to staff and visitors while ensuring compliance and safety processes

Qualifications

• Proven experience in a facilities, office admin, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritise urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently.

Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager.
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations.
• Coordinate and schedule planned maintenance, inspections and servicing activities.
• Maintain contractor records, permits, risk assessments and compliance documentation.
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required.

Skills

Facilities experience

Office admin

Coordination

Communication

Time management

Proactivity

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Reading Borough Council, the employer for Avenue School, seeks a Site Team Administrative Assistant to support site operations, facilities and office services. The role is 25 hours per week, Monday to Friday, term time only with INSET days, offering a permanent, part-time position in Reading.

You will back the Site Team, manage contractor records, procurement tasks and front-of-house duties, delivering a professional service to staff and visitors while ensuring compliance and safety processes