Site Team Administrative Assistant - The Avenue School

Reading Borough Council; Reading; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Pension scheme

5.6 weeks holiday

Employee Assistance Programme

Wellbeing day

On-site parking

Job summary

Reading Borough Council at The Avenue School in Reading is seeking a Site Team Administrative Assistant to support facilities, maintenance, contractor coordination and reception duties. The role drives efficient site operations and requires professionalism with staff, visitors and suppliers.

The post is 25 hours per week, term-time only with INSET days, offering a friendly, professional environment and opportunity to contribute to a busy school campus.

Qualifications

• Proven experience in facilities, office admin, or coordinator roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritize urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently.

Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager.
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations.
• Coordinate and schedule planned maintenance, inspections and servicing activities.
• Maintain contractor records, permits, risk assessments and compliance documentation.
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required.

Skills

Facilities admin

Verbal communication

Written communication

Time management

Tools

Microsoft Office Suite

Job description

Site Team Administrative Assistant - The Avenue School

location_on Reading

location_on Reading 29/09/2026

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details

Salary £18,827 Per year

Contractual hours 25

Basis Part time

Region Term Time Only / Permanent / Part-Time

Job category/type Administration / Clerical, Education, Schools

Date posted 11/09/2026

Job reference SCH3521

Monday to Friday – 25 hours per week – 9.30am to 2.30 pm but flexibility with hours - Term Time Only + INSET Days

We are seeking to appoint a Site Team Administrative Assistant to join our team at the Avenue School, a vibrant, friendly SEN School supporting over 250 pupils aged 3 – 19 with a range of severe or profound learning difficulties, autism and physical disabilities.

In this role, you will be the backbone of our Site Team operations, ensuring the efficient operation of all facilities, maintenance activities, contractor management, compliance reporting and office services.

The role also includes providing reception cover as required, delivering a professional and welcoming front-of-house service to visitors, staff and external stakeholders.

Key Responsibilities:

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations
• Coordinate and schedule planned maintenance, inspections and servicing activities
• Maintain contractor records, permits, risk assessments and compliance documentation
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required

We Are Looking For:

• Proven experience in a facilities, office admin, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritize urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently

Benefits:

Competitive salary and benefits package including pension scheme, 5.6 weeks holiday, f access to our Employee Assistance Programme, paid wellbeing day after 1 year’s service, social events and free tea/coffee

• A friendly, supportive staff team
• Term-time hours that fit around family life
• On-site parking and good public transport links