Site & Facilities Admin Assistant – Term-Time (25h)

Reading Borough Council; Reading; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Pension scheme

5.6 weeks holiday

Employee Assistance Programme

Wellbeing day

On-site parking

Job summary

Reading Borough Council at The Avenue School in Reading is seeking a Site Team Administrative Assistant to support facilities, maintenance, contractor coordination and reception duties. The role drives efficient site operations and requires professionalism with staff, visitors and suppliers.

The post is 25 hours per week, term-time only with INSET days, offering a friendly, professional environment and opportunity to contribute to a busy school campus.

Qualifications

• Proven experience in facilities, office admin, or coordinator roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritize urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently.

Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager.
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations.
• Coordinate and schedule planned maintenance, inspections and servicing activities.
• Maintain contractor records, permits, risk assessments and compliance documentation.
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required.

Skills

Facilities admin

Verbal communication

Written communication

Time management

Tools

Microsoft Office Suite

Job description

Reading Borough Council at The Avenue School in Reading is seeking a Site Team Administrative Assistant to support facilities, maintenance, contractor coordination and reception duties. The role drives efficient site operations and requires professionalism with staff, visitors and suppliers.

The post is 25 hours per week, term-time only with INSET days, offering a friendly, professional environment and opportunity to contribute to a busy school campus.