Facilities & Site Administration Coordinator

The Avenue Special School; Normanton on Trent; On-site; GBP 12,000 - 18,000; Part time

Job summary

The Avenue School is seeking a Site Team Administrative Assistant to support facilities operations, contractor management and compliance reporting. You will provide reception cover and deliver a professional front-of-house service to visitors, staff and external stakeholders.

The role focuses on maintaining records, coordinating maintenance, assisting with procurement and ensuring smooth site administration during term time with INSET days.

Qualifications

• Proven experience in a facilities, office admin, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong verbal and written communication skills for dealing with suppliers, contractors and internal teams.
• Outstanding time-management skills with the ability to prioritize urgent maintenance and other issues.
• A proactive attitude with a knack for troubleshooting minor office issues independently

Responsibilities

• Provide effective administration support to the Site Team and Health & Safety and Compliance Manager
• Maintain accurate records, databases, filing systems and documentation relating to Site, Facilities & H&S operations
• Coordinate and schedule planned maintenance, inspections and servicing activities
• Maintain contractor records, permits, risk assessments and compliance documentation
• Assist with procurement activities including obtaining quotes, raising POs and liaising with suppliers.
• Monitor stock levels of cleaning and facilities supplies and arrange replenishment when required

Skills

Facilities admin

Office admin

Microsoft Office

Communication

Tools

Microsoft Excel

Job description

The Avenue School is seeking a Site Team Administrative Assistant to support facilities operations, contractor management and compliance reporting. You will provide reception cover and deliver a professional front-of-house service to visitors, staff and external stakeholders.

The role focuses on maintaining records, coordinating maintenance, assisting with procurement and ensuring smooth site administration during term time with INSET days.