HR/OfficeCoordinator

Confidential; Bolton, Wigan; On-site; GBP 27,000 - 33,000; Full time

Job summary

Confidential is seeking an Office Administrator in Bolton for an office-based role from 8am to 4pm. The contract is initially 3 months with potential to become permanent and offers responsibilities spanning HR administration, onboarding, staff recognition, front-desk duties, and event coordination.

The role requires strong organisational and communication skills, meticulous record-keeping for audit standards, and experience with Microsoft Office.

Qualifications

• Experience in a similar comparable Coordinator role with administration, reception and event planning.

Responsibilities

• Acting as a point of contact for HR queries, ensuring the upkeep of office, HR and training related documents both electronically and manually, filing and ensuring compliance to meet audit standards.
• Assistance in new starter onboarding, benefits schemes administration, probation and performance and development reviews and upkeep of HR related systems support with KPI data reporting.
• Arrangement of staff recognition and milestone celebrations including the ordering of gifts up to the point of arranging the presentations.
• Opportunity to assist in people related projects and objective deliverables over time.
• Front office responsibilities including visitor management, being a first point of contact, hospitality management and related security responsibilities.
• Ensure the general upkeep of the office and communal areas including noticeboards and kitchen facilities.
• Booking of office repairs according to contracts, maintenance, site cleans etc. and arrangement of new desk area layout and equipment for new staff (supporting the onboarding process) or for general needs.
• Assistance with time and attendance card data entry supporting the monthly payroll recording
• Coordinating meetings with the H&S contact, administrative support with policy updates and circulation and coordination of the scheduled H&S meetings.
• Arrangement of training and assistance with the online H&S training tool
• Assistance with the collation of monthly KPI data in the areas of H&S
• Organisation of internal and external company events such as organising staff parties, lunches, internal and external events, meetings and webinars.

Skills

HR administration

Reception

Event planning

Office coordination

Tools

Microsoft Office

Job description

HR/ Office Administrator

Bolton

Up to 30,000

3 month contract, could go permanent

Office based

8am until 4pm

The Role:

• Acting as a point of contact for HR queries, ensuring the upkeep of office, HR and training related documents both electronically and manually, filing and ensuring compliance to meet our audit standards


• Assistance in new starter onboarding, benefits schemes administration, probation and performance and development reviews and upkeep of the HR related systems support with KPI data reporting


• Arrangement of staff recognition and milestone celebrations including the ordering of gifts up to the point of arranging the presentations


• Opportunity to assist in people related projects and objective deliverables over time


• Front office responsibilities including visitor management, being a first point of contact, hospitality management and related security responsibilities

Ensure the general upkeep of the office and communal areas including noticeboards and kitchen facilities

• Booking of office repairs according to contracts, maintenance, site cleans etc. and arrangement of new desk area layout and equipment for new staff (supporting the onboarding process) or for general needs


• Assistance with time and attendance card data entry supporting the monthly payroll recording


• Coordinating meetings with the H&S contact, administrative support with policy updates and circulation and coordination of the scheduled H&S meetings.


• Arrangement of training and assistance with the online H&S training tool


• Assistance with the collation of monthly KPI data in the areas of H&S


• Organisation of internal and external company events such as organising staff parties, lunches, internal and external events, meetings and webinars. This area of responsibility also requires booking venues, organising catering and entertainment with the support of the chosen contacts in addition to the onward coordination and communication to staff.

About You:

• Experience in a similar comparable Coordinator role with administration, reception and event planning


• Ability to deal with people at all levels of the business gained from previous roles


• Experience in HR related administrative tasks desirable


• Essential is being open and willing to manage day-to-day office administrative tasks alongside people related administration responsibilities as required


• Strong organisation, verbal and written communication skills


• A willingness and enthusiasm to deliver on tasks successfully


• Attention to detail and high level of accuracy whilst working at pace


• Ability to multi-task, prioritise and manage deadlines


• Conscientious, thorough and proactive approach with the application of foresight to plan out given tasks accurately and effectively


• Approachable with a strong internal customer ethos


• Reliable and flexible as required


• Proficiency in Microsoft Office packages essential and HR online tools desirable

INDAB