Site & HR Administration Coordinator

Confidential; Cardiff; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Salary £27,000-£29,000 per annum

Mon-Fri days

40-hour working week

No weekend working

Training and development opportunities

Stable and supportive environment

Job summary

Confidential in Cardiff is seeking a Site Administrator to support day-to-day site operations, HR administration, onboarding, recruitment, time and attendance, and training records. The role emphasizes organisation, communication, and handling confidential information in a fast-paced environment.

The ideal candidate will have experience in administration with HR focus, strong detail orientation, and proficiency in Microsoft Office and internal systems.

Qualifications

• Experience in administration, HR administration or site administration.
• Excellent organisational skills and attention to detail.
• Proficient with Microsoft Office and internal systems.
• Experience maintaining employee records and documentation.
• Strong written and verbal communication, able to handle confidential information.
• Experience communicating with employees and managers at different levels.
• Ability to prioritise workloads in a busy environment.

Responsibilities

• Manage the time and attendance system, including running weekly clocking reports.
• Support onboarding with contracts, induction packs, systems updates, welcome packs and uniforms.
• Prepare weekly and monthly employee returns in conjunction with the General Manager.
• Maintain accurate absence records and Bradford Factor scores.
• Track and maintain Right to Work documentation for new and existing employees.
• Maintain HR systems, spreadsheets and employee trackers, including probation periods, exit interviews and Right to Work records.
• Ensure personnel files and general filing are accurate and up to date.
• Prepare documentation for disciplinary, grievance and welfare meetings in conjunction with the Regional HR Advisor.
• Support internal audits when required.
• Coordinate annual training reminders and associated paperwork with line managers.
• Support the site's recruitment process, including advertising vacancies, arranging interviews, attending job fairs and completing relevant paperwork.
• Support HR projects, employee engagement initiatives and focus groups.
• Administer holiday records for weekly and monthly employees.
• Take and distribute minutes from on-site meetings.
• Ensure site noticeboards contain relevant and up-to-date information.

Skills

Admin experience

HR administration

Organisational skills

Microsoft Office

Documentation

Communication

Confidential information

Prioritisation

Tools

Microsoft Office

Spreadsheets

Internal systems

Job description

Confidential in Cardiff is seeking a Site Administrator to support day-to-day site operations, HR administration, onboarding, recruitment, time and attendance, and training records. The role emphasizes organisation, communication, and handling confidential information in a fast-paced environment.

The ideal candidate will have experience in administration with HR focus, strong detail orientation, and proficiency in Microsoft Office and internal systems.