Compliance Coordinator

Hoop Recruitment LTD; Cardiff; Hybrid; GBP 20,000 - 23,000; Full time

Job summary

Hoop Recruitment LTD in Cardiff is seeking a meticulous Compliance Co-ordinator to support onboarding, recruitment and workforce compliance. You will ensure pre-employment checks and employee records meet safeguarding, regulatory and GDPR requirements.

Working with the People, Talent Acquisition and operations teams, you will manage checks, references and renewals, maintain audit-ready records and contribute to reporting. Full training is provided.

Qualifications

• Experience in compliance, HR administration or recruitment administration.
• Strong organisational and prioritisation skills.
• High level of accuracy and attention to detail.
• Experience using HR, recruitment or compliance systems.
• Understanding of safeguarding and employment compliance requirements.

Responsibilities

• Managing pre-employment checks, including DBS, right-to-work, references and qualification verification.
• Supporting employee onboarding and recruitment administration.
• Monitoring compliance expiry dates and coordinating renewals.
• Maintaining accurate, confidential and audit-ready employee records.
• Updating HR systems, compliance trackers, reports and dashboards.
• Ensuring documentation is stored securely and in accordance with GDPR.
• Supporting audits, inspections and regulatory reviews.
• Escalating compliance concerns and risks appropriately.
• Working with operational leaders and the wider People team to maintain consistent compliance standards.
• Identifying opportunities to improve processes, reporting and the candidate experience.
• Supporting the onboarding of new team members.

Skills

Compliance

HR administration

Recruitment administration

Attention to detail

Prioritisation

Education

HR qualification

Tools

HR systems

Compliance systems

Job description

Location: Cardiff - hybrid working (3 days office-based, 2 days from home) Pay: £14.50 to £16.50 per hour Contract: Temporary, initially 2-3 months, with the potential to become permanent Hours: Full-time, standard office hours

We are recruiting on behalf of an established and values-led organisation for a highly organised Compliance Co-ordinator to support its employee onboarding, recruitment and workforce compliance processes.

Working closely with the People, Talent Acquisition and operational teams, you will help ensure that all pre-employment checks and employee records are completed accurately, efficiently and in line with safeguarding, regulatory and organisational requirements.

Full training will be provided.

Key responsibilities

• Managing pre-employment checks, including DBS, right-to-work, references and qualification verification
• Supporting employee onboarding and recruitment administration
• Monitoring compliance expiry dates and coordinating renewals
• Maintaining accurate, confidential and audit-ready employee records
• Updating HR systems, compliance trackers, reports and dashboards
• Ensuring documentation is stored securely and in accordance with GDPR
• Supporting audits, inspections and regulatory reviews
• Escalating compliance concerns and risks appropriately
• Working with operational leaders and the wider People team to maintain consistent compliance standards
• Identifying opportunities to improve processes, reporting and the candidate experience
• Supporting the onboarding of new team members

About you

You will be an excellent administrator with a methodical approach and exceptional attention to detail.

You should be comfortable managing competing priorities and working with confidential information.

Ideally, you will have:

• Experience in compliance, HR administration or recruitment administration
• Strong organisational and prioritisation skills
• A high level of accuracy and attention to detail
• Experience using HR, recruitment or compliance systems
• An understanding of safer recruitment and employment compliance requirements
• Confidence working with confidential employee data
• A proactive, reliable and solutions-focused approach
• Strong communication and customer service skills
• A relevant administration or HR qualification would be advantageous but is not essential.

Some operational travel may be required, so flexibility to support the wider needs of the business is important.

If you are an accomplished administrator looking for a varied opportunity with the potential to become permanent, we would be pleased to hear from you.