Site Administrator

Kane Group; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Cash Health Plan

Employee Assistance Programme

Death in Service cover

Pension scheme

Sick pay

Maternity/Paternity benefits

Subscription benefits

Employee discounts

Cycle to Work

Gym discount

Branded clothing

Wellbeing committees

Health checks

Long service awards

Extra annual leave

Training & development

Job summary

Kane Group seeks a Site Administrator to support day-to-day operations on a busy construction site at 171 Victoria Street, London. You will manage timesheets, inductions, site records, and supplier correspondence, helping ensure compliance and smooth site operations.

The role requires strong organisation, at least 3 years in administration, GCSEs including Maths and English, and proficiency in Microsoft Office.

Qualifications

• 5 GCSE passes including Maths and English.
• Minimum of 3 years’ experience in an administrative role.
• Knowledge of various systems often used in construction for documentation.

Responsibilities

• Maintain and update timesheets/portals, dealing with disputes accurately and within required deadlines.
• Take ownership of InnDex for site inductions.
• Manage uAttend and operatives clocking in / out.
• Issue weekly packs to the Main Contractor online repository, taking information from various systems and subcontractors.
• Placing orders and uploading order sheets to internal system once deliveries have been checked off.
• Taking meeting minutes and issuing these out to relevant people / departments.
• Operation of 4P System for general admin documents i.e. timesheets / weekly packs.
• Updating all site required paperwork.
• Booking in deliveries to site.
• Engaging with suppliers in phone calls.
• Assisting the Quality Assurance Admin when required.
• General Office management i.e. keeping an eye on stationary / office supplies and organising printer toner / maintenance when required.

Skills

Organised

Interpersonal skills

Communication skills

Learn new systems

Work under pressure

Time management

Education

GCSEs including Maths & English

Tools

Microsoft Office

Job description

• Hours Monday - Friday 8.00 - 17.00 (40 hours)

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are seeking an Site Administrator to based in 171 Victoria Street, London to join our growing team.

About the Role

The Site Administrator plays a key role in supporting the day-to-day operations of a busy construction site, ensuring that administrative processes, documentation, and site records are maintained accurately and efficiently.
Working closely with the Site Management team, subcontractors, suppliers, and internal departments, the role is responsible for coordinating site administration activities, supporting compliance requirements, maintaining project documentation, and helping to ensure the smooth running of site operations.

| KEY RESPONSIBILITIES |

• Maintain and update timesheets/portals, dealing with disputes accurately and within required deadlines.
• Take ownership of InnDex for site inductions.
• Manage uAttend and operatives clocking in / out.
• Issue weekly packs to the Main Contractor online repository, taking information from various systems and subcontractors.
• Placing orders and uploading order sheets to internal system once deliveries have been checked off.
• Taking meeting minutes and issuing these out to relevant people / departments.
• Operation of 4P System for general admin documents i.e. timesheets / weekly packs.
• Updating all site required paperwork.
• Booking in deliveries to site.
• Engaging with suppliers in phone calls.
• Assisting the Quality Assurance Admin when required.
• General Office management i.e. keeping an eye on stationary / office supplies and organising printer toner / maintenance when required.

| QUALIFICATIONS |

• 5 GCSE passes (or equivalent) including Maths and English.

| EXPERIENCE & KNOWLEDGE |

• Computer skills including the ability to operate Microsoft Office.
• Minimum of 3 years’ experience in an administrative role.
• Knowledge of various systems often used in construction for documentation.

| ABILITIES & SKILLS |

• Organised and structured approach to your work.
• Ability to work under pressure and deal with a varied portfolio of work, progressing with reduced supervision.
• Good interpersonal Skills.
• Possess excellent interpersonal and communication skills both written and verbal.
• Ability to learn new systems in a short space of time.
• Able to work in a fast-paced environment.

| COMPANY BENEFITS |

• Cash Health Plan to include Employee Assistance Programme.
• 4 x Salary Death in Service cover.
• Auto Enrolment Company Pension scheme (Salary Sacrifice).
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service.
• Enhanced maternity & paternity benefits.
• Paid professional subscriptions.
• Variety of employee discounts.
• Cycle to Work Scheme.
• Corporate Gym discount for Kane employees.
• Branded clothing.
• Active Social and Wellbeing Committees.
• Annual Health Checks.
• Awards for long service.
• Additional annual leave based on length of service.
• Training and development opportunities.

Kane is an Equal Opportunities Employer and is committed to providing a fair and inclusive workplace where everyone feels valued.