Site Administrator

Fortus Recruitment Group; Greater London; On-site; GBP 27,000 - 33,000; Full time

Job summary

Fortus Recruitment Group is recruiting a Site Administrator for a major construction project based in Barking Riverside. The role involves organizing site documentation, coordinating administrative processes, and providing essential support to the site management team to ensure smooth project operations.

The ideal candidate will have experience on construction sites, strong document control and excellent communication skills, with proficiency in Microsoft Office and a proactive approach to

Qualifications

• Experience in site administration or project administration on construction sites.
• Ability to manage documents, records, and site communications accurately.
• Proficient with Microsoft Office and standard admin tools.

Responsibilities

• Managing and maintaining all site documentation, ensuring records are accurate, up to date, and compliant.
• Controlling the flow of project information, including drawings, reports, permits, and health & safety documentation.
• Supporting site managers and project teams with day‑to‑day administration.
• Logging, filing, and distributing project documents to relevant stakeholders.
• Assisting with site inductions and maintaining workforce and subcontractor records.
• Processing purchase orders, invoices, delivery notes, and timesheets.
• Preparing reports, meeting minutes, and project correspondence.
• Liaising with subcontractors, suppliers, and head office departments.
• Managing incoming calls, emails, and general site enquiries.
• Ensuring document control procedures are followed throughout the project lifecycle.

Skills

Site administration

Document management

Microsoft Office

Organisational skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Site Administrator

Location: Barking Riverside

Salary: Up to £30,000

Contract: Permanent

Fortus Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the construction, property services, and social housing sectors.

We are currently working with a leading main contractor who is looking to recruit a Site Administrator to join their team on a permanent basis at a major project based in Barking Riverside.

This is an excellent opportunity for an organised and proactive administrator with experience supporting construction projects. You will be responsible for managing site documentation, coordinating administrative processes, and providing essential support to the site management team to ensure the smooth running of the project.

Key Responsibilities

• Managing and maintaining all site documentation, ensuring records are accurate, up to date, and compliant.
• Controlling the flow of project information, including drawings, reports, permits, and health & safety documentation.
• Supporting site managers and project teams with day‑to‑day administration.
• Logging, filing, and distributing project documents to relevant stakeholders.
• Assisting with site inductions and maintaining workforce and subcontractor records.
• Processing purchase orders, invoices, delivery notes, and timesheets.
• Preparing reports, meeting minutes, and project correspondence.
• Liaising with subcontractors, suppliers, and head office departments.
• Managing incoming calls, emails, and general site enquiries.
• Ensuring document control procedures are followed throughout the project lifecycle.

Skills & Experience

• Previous experience as a Site Administrator, Construction Administrator, Document Controller, or Project Administrator.
• Experience working for a contractor within the construction industry is highly desirable.
• Strong administration and document management skills.
• Excellent organisational skills and attention to detail.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work effectively in a fast‑paced construction environment.
• Strong communication skills and a professional approach when dealing with site teams and external stakeholders.

Fortus Recruitment Group Limited acts as an Employment Agency in relation to permanent vacancies and an Employment Business for the supply of temporary workers. Equal opportunities employer.

INDTJ