Site Administrator

Randstad Construction and Property; Felixstowe; On-site; GBP 18,000 - 19,000; Full time

Job summary

Randstad CPE is seeking a proactive Site Administrator to join a busy construction site in Suffolk on a 12-month contract.

You will manage site office operations, document control, inductions, timekeeping and logistics, supporting the Project Manager and site team with accuracy and efficiency.

Immediate start and regular hours, with pay of £13.00–£14.00 per hour plus 12.7% holiday pay; CSCS card or driving licence are desirable for site locations across Suffolk.

Qualifications

• Experience on construction site administration is required.
• Proficient with Microsoft Office (Excel/Word/Outlook).
• Strong attention to detail and ability to multitask.
• Excellent verbal and written communication with site teams and clients.
• Desirable: CSCS card or driving licence due to multiple site locations.

Responsibilities

• Site Office Management: manage reception and office duties, greet visitors, and keep the office organized.
• Document Control & Records: maintain digital files, upload drawings, log site diaries.
• Health & Safety Admin: support inductions, CSCS logs, RAMS, and safety registers.
• Timekeeping & Timesheets: collect and verify daily timesheets for payroll.
• Deliveries & Procurement: log tickets, process POs, and report discrepancies.

Skills

Site administration experience

MS Office proficiency

Organizational skills

Communication skills

Tools

Document management software

Job description

Site Administrator

Location: Suffolk

Pay Rate: £13.00 - £14.00 per hour + 12.7% Holiday Pay

Duration: 1 Year Contract (Potential for extension)

Start Date: Immediate / ASAP

Project Overview

We are seeking an organized and proactive Site Administrator to join a busy construction and civil engineering site team in Suffolk.

This long-term, 12-month contract offers regular hours and a supportive working environment. You will serve as the central hub of site office operations, supporting the Project Manager, Site Managers, and Engineering team with day-to-day document control, health and safety administration, timekeeping, and site logistics.

Key Responsibilities

• Site Office Management: Manage daily reception/site office duties, greeting site visitors, handling inquiries, and keeping the office organized.
• Document Control & Records: Maintain accurate digital files, upload drawings, log site diaries, and manage document control using project software tools.
• Health & Safety Admin: Assist with processing site inductions, logging training tickets/CSCS cards, and maintaining up-to-date RAMS and safety registers.
• Timekeeping & Timesheets: Collect, verify, and log daily timesheets and attendance for direct staff and sub-contractors to support weekly payroll processing.
• Deliveries & Procurement: Log material delivery tickets, process purchase orders, match delivery notes, and report discrepancies to the commercial team.

Requirements & Qualifications

• Experience: Previous administrative experience working on a construction, civil engineering, or industrial site office.
• IT Literacy: Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning new construction document management software.
• Organization: Strong attention to detail with the ability to manage multiple tasks in a fast-paced environment.
• Communication: Excellent verbal and written communication skills for interfacing with site teams, subcontractors, and clients.
• Desirable: Valid CSCS Card (General / Visitor) or driving licence (due to site locations across Suffolk).

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business