Site Administrator & Vetting Support

Confidential; Ipswich, Leiston; On-site; GBP 21,000 - 23,000; Full time

Job summary

Confidential in the United Kingdom is seeking a Site Administrator & Vetting Support to join a fast-paced construction alliance.

Based at Ipswich and Leiston, in a 37.5 hour per week, full-time, onsite role with flexible start/finish times.

You will manage candidate vetting, document control and general site admin, using advanced Excel skills and strict confidentiality.

Travel between sites is required. Competitive pay and opportunities for growth are available.

Qualifications

• Proven background in a busy administrative role.
• Strong IT and MS Office proficiency required.
• Experience with background checks or security clearance is a plus.
• Excellent communication and ability to handle confidential data.

Responsibilities

• Vetting & onboarding support: assist candidates and employers through security clearance processes, gathering, verifying, and certifying required ID and compliance documents.
• Excel & data management: track, process, and update timesheet portals, allocation sheets, plant lists, and security registers.
• Document control & compliance: maintain accurate paper-based and electronic filing systems, managing quality documents, drawings, and sub-contractor records.
• Site support: coordinate day-to-day administrative tasks, liaise with construction managers, take meeting minutes, and support broader team activities as needed.

Skills

Administrative experience

Vetting knowledge

Communication skills

Confidentiality

Tools

MS Excel

Job description

Site Administrator & Vetting Support

Location: Split between Ipswich and Leiston (Sizewell area)

Pay Rate: 15.50 per hour

Hours: Full-Time, 37.5 hours per week (Mon-Fri, flexible start/finish times available)

Workplace Setup: 100% Onsite

Are you an experienced Administrator with strong Excel skills, sharp attention to detail, and a proactive attitude? We are looking for an organised Site Administrator & Vetting Support Specialist to join a fast-paced, high-profile construction alliance team.

This is a key operational role providing essential support across candidate security vetting, document management, and general site administration.

Key Responsibilities:

• Vetting & Onboarding Support: Assist candidates and employers through security clearance processes, gathering, verifying, and certifying required ID and compliance documents.
• Excel & Data Management: Track, process, and update timesheet portals, allocation sheets, plant lists, and security registers.
• Document Control & Compliance: Maintain accurate paper-based and electronic filing systems, managing quality documents, drawings, and sub-contractor records.
• Site Support: Coordinate day-to-day administrative tasks, liaise with construction managers, take meeting minutes, and support broader team activities as needed.

What We Are Looking For:

• Strong Administrative Experience: Proven background in a busy administrative, HR admin, recruitment support, or site admin role.
• Advanced IT & Excel Skills: High proficiency in MS Excel, Word, and PowerPoint is required.
• Vetting/Compliance Knowledge: Prior experience with background checks, ID verification, or security clearance is a strong advantage.
• Key Attributes: Excellent communication skills, strong attention to detail, and the ability to maintain absolute confidentiality with sensitive data.
• Transport: Willing and able to travel between site locations in Ipswich and Leiston (utilising local park-and-ride/bus systems where applicable).

Mandatory Requirement Prior to Start:

• Candidates must hold (or pass prior to starting) the CITB Health, Safety, and Environment Touchscreen Test. (Expenses for the test will be reimbursable upon joining).

Why Apply:

• Competitive Pay: 15.50/hr with weekly pay.
• Flexible Working Hours: Standard 9:00 AM - 5:00 PM schedule with flexibility around travel or commitments.
• Career Growth: Immediate, long-term stability with a clear pathway toward permanent roles.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.