Site Administrator

Confidential; Barking; On-site; GBP 27,000 - 33,000; Full time

Job summary

Fortus Recruitment is recruiting a Site Administrator for a permanent role on a major project in Barking Riverside. The successful candidate will support the site management team by managing documentation, coordinating administrative processes and ensuring smooth site operations.

Key duties include controlling project information, maintaining records, processing orders and invoices, and assisting with inductions.

Qualifications

• Experience as Site Administrator or Project Administrator on construction sites.
• Proficient in MS Word, Excel and Outlook for document handling.
• Strong organisational and communication abilities in a fast-paced environment.

Responsibilities

• Manage and maintain all site documentation with accuracy and compliance.
• Control flow of project information, drawings, reports and permits.
• Support site managers with day-to-day administration and meetings.
• Log, file and distribute project documents to stakeholders.
• Assist with inductions and maintain workforce/subcontractor records.
• Process purchase orders, invoices and timesheets.
• Prepare reports, meeting minutes and project correspondence.
• Liaise with subcontractors, suppliers and head office teams.
• Handle incoming calls, emails and site enquiries.
• Ensure document control processes are followed throughout the project.

Skills

Site administration

Document control

Microsoft Office

Communication skills

Organisational skills

Job description

Site Administrator

Location: Barking Riverside

Salary: Up to £30,000

Contract: Permanent

Fortus Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the construction, property services, and social housing sectors.

We are currently working with a leading main contractor who is looking to recruit a Site Administrator to join their team on a permanent basis at a major project based in Barking Riverside.

This is an excellent opportunity for an organised and proactive administrator with experience supporting construction projects. You will be responsible for managing site documentation, coordinating administrative processes, and providing essential support to the site management team to ensure the smooth running of the project.

Key Responsibilities

• Managing and maintaining all site documentation, ensuring records are accurate, up to date, and compliant.
• Controlling the flow of project information, including drawings, reports, permits, and health & safety documentation.
• Supporting site managers and project teams with day-to-day administration.
• Logging, filing, and distributing project documents to relevant stakeholders.
• Assisting with site inductions and maintaining workforce and subcontractor records.
• Processing purchase orders, invoices, delivery notes, and timesheets.
• Preparing reports, meeting minutes, and project correspondence.
• Liaising with subcontractors, suppliers, and head office departments.
• Managing incoming calls, emails, and general site enquiries.
• Ensuring document control procedures are followed throughout the project lifecycle.

Skills & Experience

• Previous experience as a Site Administrator, Construction Administrator, Document Controller, or Project Administrator.
• Experience working for a contractor within the construction industry is highly desirable.
• Strong administration and document management skills.
• Excellent organisational skills and attention to detail.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work effectively in a fast-paced construction environment.
• Strong communication skills and a professional approach when dealing with site teams and external stakeholders.

Equal opportunities employer.