Service & Maintenance Admin Specialist

Alternative Heat Ltd; Inverness; On-site; GBP 22,000 - 26,000; Full time

Job summary

Alternative Heat Ltd in Inverness is seeking a Contract Administrative Assistant to join the Service and Maintenance team. You will coordinate day-to-day administration of contracts, support engineers and customers, and help keep service operations running smoothly.

Responsibilities include processing service calls, generating quotations and invoices, maintaining records, and producing reports and meeting minutes.

Responsibilities

• The role is responsible for the efficient administration and coordination of service operations, ensuring all engineer service reports are accurately completed, reviewed, and issued to clients in a timely manner.
• The position involves generating quotations and invoices, producing weekly, monthly, and annual performance reports, managing work permits, maintaining asset and fault rectification records, and ensuring accurate documentation of job reports, pump reports, and water sample submissions.
• Additional responsibilities include coordinating schedules, supporting stock control and procurement processes, preparing issue reports, taking meeting minutes, and carrying out general administrative duties to support the smooth and compliant operation of the department.

Job description

Alternative Heat Ltd in Inverness is seeking a Contract Administrative Assistant to join the Service and Maintenance team. You will coordinate day-to-day administration of contracts, support engineers and customers, and help keep service operations running smoothly.

Responsibilities include processing service calls, generating quotations and invoices, maintaining records, and producing reports and meeting minutes.