Engineering Operations & Admin Specialist

Stafffinders; Scotland; On-site; GBP 21,000 - 25,000; Full time

Job summary

Stafffinders is seeking an organised, proactive and reliable Engineer Support Administrator to provide administrative and operational support within an engineering-focused business in Scotland. The role involves coordinating day-to-day activities, maintaining documentation, and supporting various departments to ensure smooth operations.

Key responsibilities include servicing general office administration, preparing reports and records, scheduling travel, maintaining project files and handling

Qualifications

• Strong organisational and time-management skills.
• A proactive approach with the ability to work independently and prioritise competing demands.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate record-keeping.
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Confidence communicating professionally with people at all levels.
• The ability to manage deadlines, resolve routine issues and follow up on outstanding tasks.
• Previous administrative experience is desirable.

Responsibilities

• Providing general office administration, including telephone enquiries, emails, correspondence and office supplies.
• Supporting operational activities by maintaining reports, paperwork, checklists, timesheets and associated records.
• Coordinating schedules, planned absences, travel and accommodation arrangements.
• Maintaining accurate project documentation, filing systems, certification and business records.
• Assisting with incoming enquiries, quotations, tender administration and estimating activities.
• Maintaining records relating to vehicles, equipment, instruments, uniforms and PPE.
• Monitoring training records, qualifications, site access cards and certification renewal dates.
• Coordinating sample records, laboratory submissions and associated documentation.
• Checking and processing expenses, timesheets and supporting paperwork.
• Liaising with colleagues, clients, suppliers and other stakeholders to ensure information is accurate, deadlines are met and outstanding actions are completed.

Skills

Organisation

Time management

Communication

Attention to detail

MS Office

Tools

MS Office

Job description

Stafffinders is seeking an organised, proactive and reliable Engineer Support Administrator to provide administrative and operational support within an engineering-focused business in Scotland. The role involves coordinating day-to-day activities, maintaining documentation, and supporting various departments to ensure smooth operations.

Key responsibilities include servicing general office administration, preparing reports and records, scheduling travel, maintaining project files and handling