Service Coordinator

Bennie Group; Bury St Edmunds; Remote; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Bi-annual socials

Christmas turkey

Development opportunities

Job summary

Bennie Group is seeking a Service Controller to support the service team for customers in the materials handling sector. You will be the first point of contact for service, repair, or breakdown requests and coordinate daily desk activity using Protean ERP.

This role suits a highly organised, customer-focused communicator with experience in ERP/CRM systems and Microsoft 365. The position offers Monday–Friday hours in a growing branch with development opportunities and staff benefits.

Qualifications

• Excellent customer-focused service and professional communication.
• Strong administration and organisational skills are essential.
• Experience with ERP/CRM or service management systems is desirable.

Responsibilities

• Act as first point of contact for service, repair, maintenance or breakdown support.
• Coordinate daily service desk activity and ensure enquiries are handled promptly and professionally.
• Plan, schedule and allocate work to field service engineers based on availability and urgency.
• Liaise with customers to confirm requirements and provide progress updates.

Skills

Customer service

Administration

Coordination

Communication

Microsoft 365

Tools

Protean ERP

Sage

CRM systems

Job description

Hours: Monday to Friday 40 hours per week, hours 08:30 and 17:00

Posted Date: October

Company Summary:

Eastern Forklift Trucks are a highly experienced Materials Handling Equipment (MHE) company, with over 13 years of experience delivering forklift solutions across Suffolk, Cambridgeshire and Norfolk. Eastern has been acquired by Bennie Equipment Ltd, an award winning and leading MHE provider in the Midlands that share core values on raising standards within the industry and delivering the same great customer service to all. Bennie Equipment is part of The Bennie Group (BENNIE), a family run business with over nine decades of history operating in a range of industry sectors.

Working Hours:

Monday to Friday 40 hours per week, between 07:30 and 17:30 – You are also required to work such additional hours as may be necessary for the proper performance of your duties or that may be required to fulfil role.

Job Role/Description

An exciting position has arisen for a service controller to support and assist the service team with requirements for new and existing customers within the materials handling industry.

Responsibilities

As a service controller, you will:

• Act as a first point of contact for customers requiring service, repair, maintenance or breakdown support.
• Coordinate the daily service desk activity, ensuring customer enquiries are handled promptly, professionally and accurately.
• Plan, schedule and allocate work to field service engineers, balancing customer requirements, engineer availability, location, skillset and urgency.
• Liaise with customers to confirm service requirements, arrange attendance, provide updates and manage expectations throughout the job.
• Raise, monitor and progress service jobs through the company’s service ERP system (Protean), ensuring records are accurate and kept up to date.
• Prepare quotations for repair work and follow up with customers to secure approval where required.
• Liaise with engineers to obtain job updates, parts requirements, technical information and completion details.
• Support the timely ordering and coordination of parts where required to minimise customer downtime.
• Review completed engineer reports and ensure work is correctly closed down, documented and ready for invoicing.
• Support accurate and timely invoicing for completed service work.
• Build effective working relationships with customers, engineers, suppliers and colleagues across the wider business.
• Help resolve customer queries or issues quickly, professionally and with a focus on service excellence.
• Work with the wider service team to improve processes, communication and service desk performance as the new branch develops.
• Promote and comply with current health and safety legislation, company health, safety and environmental policies, and safe working practices.
• Use company systems consistently and support continuous improvement in the way the service function operates.

The above list of responsibilities is not exclusive or exhaustive. The post holder may be required to undertake other reasonable duties within the scope of the role and relevant to their skills and experience.

The ideal candidate:

• Be highly customer-focused and committed to delivering a professional service.
• Have excellent administration, organisation and coordination skills.
• Be confident communicating by telephone, email and face to face.
• Be able to prioritise work effectively in a busy service desk environment.
• Have strong attention to detail and take pride in accurate record keeping.
• Be comfortable dealing with customers, engineers and internal teams in a calm and professional manner.
• Be proactive, practical and solutions-focused when dealing with issues or changing priorities.
• Be able to work well as part of a team and contribute positively to a new branch environment.
• Have a good working knowledge of Microsoft 365 packages.
• Have experience using ERP, CRM or service management systems. Experience with Sage, Protean or similar systems would be advantageous.
• Have previous experience in a service controller, service coordinator, hire desk, automotive, forklift, plant, transport or engineering support role. Experience in the forklift or material handling equipment industry would be advantageous but is not essential.
• Be willing to learn, adapt and support process improvement as the branch grows.

What We Offer

Remuneration: We offer a competitive salary

Development: We are committed to investing in our people, so we invest in you. Development is in your hands, and we want to enable this so your progression at Bennie is only limited by what you want to achieve.

Socials: Join us for our bi-annual socials, where you really are part of the family.

Finally, Our long-standing family tradition, of giving staff a Christmas turkey

Cranford Road
Burton Latimer
Northamptonshire
NN15 5TB

Part of The Bennie Group
A family of great companies