Service Controller

Neos Recruitment Ltd; Roundway; On-site; GBP 37,000 - 41,000; Full time

Benefits offered by this job

Competitive salary

24 days holiday + 8 days statutory

Statutory Pension contribution

Development opportunities

Bi-annual socials

Christmas turkey

Job summary

Neos Recruitment Ltd is seeking a Service Controller for a new branch in Devizes. You will coordinate service, repair and breakdown work for our material handling equipment customers, working with customers, engineers and internal teams to ensure timely, accurate service delivery.

You will help build strong customer relationships in a busy service environment, with emphasis on organisation, problem solving and clear communication. Salary £27–£30 per hour.

Qualifications

• Be highly customer-focused and able to deliver a professional service.
• Excellent administration, organisation and coordination skills.
• Confident communicator by telephone, email and in person.
• Experience in service desk coordination is desirable.

Responsibilities

• Act as the first point of contact for service requests.
• Coordinate daily service desk activity and inquiries.
• Plan and allocate work to field service engineers.
• Liaise with customers for requirements and updates.
• Raise and progress service jobs in Protean ERP.
• Prepare quotations and obtain approvals.
• Support invoicing and ensure accurate records.
• Build relationships with customers, engineers and suppliers.
• Assist branch development and process improvements.

Skills

Customer-focused

Administration

Coordination

Communication

Microsoft 365

ERP systems

CRM systems

Teamwork

Tools

Protean

Sage

Job description

Service Controller

Devizes

£27,(Apply online only) - £30,(Apply online only)

The Role

An exciting opportunity has arisen for a Service Controller to join a new Grantham branch.

This is a key service desk role, responsible for coordinating service, repair and breakdown work across the material handling equipment customer base. Working closely with customers, field service engineers, the wider service team and internal departments, you will help ensure that customer enquiries are handled professionally, engineers are scheduled effectively, and service work is completed accurately, efficiently and to a high standard.

As part of the founding branch team, their service controller will suit someone who enjoys being organised, solving problems, communicating clearly and helping to build strong customer relationships in a busy service environment.

Key Responsibilities for a Service Controller

As a service controller, you will:

• Act as a first point of contact for customers requiring service, repair, maintenance or breakdown support.
• Coordinate the daily service desk activity, ensuring customer enquiries are handled promptly, professionally and accurately.
• Plan, schedule and allocate work to field service engineers, balancing customer requirements, engineer availability, location, skillset and urgency.
• Liaise with customers to confirm service requirements, arrange attendance, provide updates and manage expectations throughout the job.
• Raise, monitor and progress service jobs through the company's service ERP system (Protean), ensuring records are accurate and kept up to date.
• Prepare quotations for repair work and follow up with customers to secure approval where required.
• Liaise with engineers to obtain job updates, parts requirements, technical information and completion details.
• Support the timely ordering and coordination of parts where required to minimise customer downtime.
• Review completed engineer reports and ensure work is correctly closed down, documented and ready for invoicing.
• Support accurate and timely invoicing for completed service work.
• Build effective working relationships with customers, engineers, suppliers and colleagues across the wider business.
• Help resolve customer queries or issues quickly, professionally and with a focus on service excellence.
• Work with the wider service team to improve processes, communication and service desk performance as the new branch develops.

Key Skills and Experience

• Be highly customer-focused and committed to delivering a professional service.
• Have excellent administration, organisation and coordination skills.
• Be confident communicating by telephone, email and face to face.
• Be able to prioritise work effectively in a busy service desk environment.
• Have strong attention to detail and take pride in accurate record keeping.
• Be comfortable dealing with customers, engineers and internal teams in a calm and professional manner.
• Be proactive, practical and solutions-focused when dealing with issues or changing priorities.
• Be able to work well as part of a team and contribute positively to a new branch environment.
• Have a good working knowledge of Microsoft 365 packages.
• Have experience using ERP, CRM or service management systems.
• Experience with Sage, Protean or similar systems would be advantageous.
• Have previous experience in a service controller, service coordinator, hire desk, automotive, forklift, plant, transport or engineering support role. Experience in the forklift or material handling equipment industry would be advantageous but is not essential.
• Be willing to learn, adapt and support process improvement as the branch grows.

Benefits

• We offer a competitive salary
• 24 days holiday + 8 days statutory.
• Statutory Pension contribution.
• We are committed to investing in our people, so we invest in you. Development is in your hands, and we want to enable this so your progression is only limited by what you want to achieve.
• Join us for our bi-annual socials, where you really are part of the family.
• Our long-standing family tradition, of giving staff a Christmas turkey