Senior Vehicle Administration Lead - Transfers & Control

Marshall Motor Group; Peterborough; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Free onsite parking

Canteen facilities

Life assurance

Pensions scheme

Discounts on car purchases and service

Exclusive shopping & lifestyle perks

Referral bonuses up to £2,000

Job summary

Marshall Motor Group, based at our Peterborough head office, is seeking a Senior Central Vehicle Administrator to ensure accurate vehicle transfers across the Group and support the central used car operation. You will guide colleagues, resolve escalated queries, and drive best practices within a new central team.

The role requires office attendance in Peterborough and offers comprehensive benefits. The ideal candidate will manage multiple priorities, be highly organised, and have strong Excel

Qualifications

• An experienced administrator with the ability to manage multiple priorities in a fast-paced environment.
• Highly organised with exceptional attention to detail and a passion for accuracy.
• A confident communicator who can build strong working relationships across the business.
• Experienced using Microsoft Excel, with knowledge of Keyloop Rev8 or Drive.
• Comfortable supporting and mentoring colleagues, sharing knowledge, and promoting best practice.
• Confident handling escalated queries, solving problems, and prioritising competing demands.
• Driven to identify improvements that enhance team performance and operational efficiency.

Responsibilities

• Maintain accurate vehicle stock records in line with vehicle purchases, sales, and movements.
• Work closely with the Central Used Car team, dealership management, and divisional colleagues to coordinate vehicle transfers across the Group.
• Process vehicle stock movements, ensuring all transfers are correctly authorised and recorded.
• Arrange and coordinate vehicle logistics, communicating movement details with relevant stakeholders.
• Provide day-to-day guidance and support to colleagues on processes and administration activities.
• Act as the first point of escalation for complex queries, ensuring issues are resolved promptly and effectively.
• Support the onboarding and training of new team members, helping to drive consistency across the team.
• Identify and implement process improvements that strengthen controls, increase efficiency, and enhance team performance.

Skills

Administrative experience

Highly organised

Strong communication

Mentoring colleagues

Process improvement mindset

Tools

Excel

Keyloop Rev8

Keyloop Drive

Job description

Marshall Motor Group, based at our Peterborough head office, is seeking a Senior Central Vehicle Administrator to ensure accurate vehicle transfers across the Group and support the central used car operation. You will guide colleagues, resolve escalated queries, and drive best practices within a new central team.

The role requires office attendance in Peterborough and offers comprehensive benefits. The ideal candidate will manage multiple priorities, be highly organised, and have strong Excel