Central Vehicle Administrator

Marshall Motor Group Careers; Peterborough; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Life assurance

Pension scheme

Employee discounts

Exclusive shopping perks

Free onsite parking

Canteen facilities

25 days + bank holidays

Job summary

Marshall Motor Group is seeking a Central Vehicle Administrator based at our Peterborough head office. You will support the Central Used Car team by coordinating stock movements, processing transfers, and maintaining accurate stock records to ensure vehicles are in the right place at the right time.

You will work closely with colleagues across dealerships and central functions, handling multiple priorities in a fast-paced environment.

Qualifications

• Experience administrator with strong organisation and attention to detail.
• Able to manage multiple priorities following established processes.
• Confident communicator building relationships across the business.
• Excellent IT skills; proficient in Microsoft Excel; knowledge of Keyloop Rev8 or Drive is advantageous.

Responsibilities

• Maintain accurate vehicle stock records in line with purchases, sales and movements.
• Coordinate stock transfers with Central Used Car team and dealerships across the Group.
• Process vehicle transfers, ensuring movements are authorised and recorded.
• Arrange and coordinate vehicle logistics, communicating movement information to stakeholders.
• Support smooth flow of stock between locations to maximise availability.

Skills

Organisational skills

Attention to detail

Multitasking

Communication

IT literacy

Tools

Microsoft Excel

Keyloop Rev8

Keyloop Drive

Job description

About The Role

Central Vehicle Administrator

Competitive Basic Salary; 25 days' annualleave + bank holidays (increases with service); Life assurance & pensionscheme; Discounts on car purchase, servicing & more; Access to exclusiveshopping and lifestyle perks.

Full-time |40 Hours Based out of our Head Office in Peterborough - Free onsite parking and canteen facilities

As a Central Vehicle Administrator, you'll play a key role in supporting our fast-paced Central Used Car team, ensuring vehicle transfers across the Group are processed accurately, efficiently, and on time. This is an exciting opportunity to join us in a newly created role, introduced as part of our continued focus on strengthening and streamlining our central vehicle operations.

Working closely with colleagues across our dealerships and central functions, you'll coordinate vehicle movements, maintain accurate stock records, and help ensure our vehicles are in the right place at the right time.

This role will be based from our Peterborough office, so applicants must be within a commutable distance and able to attend the office as required.

In this role you will:

• Maintain accurate vehicle stock records in line with purchases, sales, and vehicle movements.
• Work closely with the Central Used Car team, local dealerships, and divisional colleagues to coordinate stock transfers across the Group.
• Process vehicle transfers, ensuring all movements are correctly authorised and recorded.
• Arrange and coordinate vehicle logistics, communicating movement information clearly with relevant stakeholders.
• Support the smooth flow of vehicle stock between locations, helping maximise vehicle availability and operational efficiency.

We're looking for:

• An experienced administrator with excellent organisational skills and a keen eye for detail.
• Comfortable managing multiple priorities while following established processes and procedures.
• A confident communicator who can build strong relationships and support colleagues across the business.
• Highly IT literate, with good working knowledge of Microsoft Excel (experience with Keyloop Rev8 or Drive is advantageous but not essential).
• Motivated by accuracy, efficiency, and delivering a high standard of work in a fast-paced, high-volume environment

About us:

At Marshall Motor Group, we're proud to represent over 25 leading car, van, truck and motorbike brands across more than 130 stores in England. We're also part of the Constellation Automotive Group, home to some of the most well-known brands in the automotive industry, including webuyanycar, cinch and BCA. Our team is over 4,000 strong and receives excellent pay packages and fantastic benefits in an environment centred around integrity, respect and innovation.

We want to hear from people with a customer-centric, can-do attitude who are ready to drive their career – and our company – forward.

In return to your commitment to us, we will offer you:

• Financial security: Life insurance, contributory pension.
• Exclusive perks: Discounts and rewards via a dedicated employee platform.
• Referral bonuses: Up to £2,000 for successful referrals.

At Marshall Motor Group, our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.