Office Administrator (Burford Road site)

Bengeworth CE Academy; Evesham; On-site; GBP 21,000 - 26,000; Full time

Job summary

Bengeworth CE Academy is seeking an experienced School Office Administrator to join our friendly staff. You will manage office duties in a busy education setting and support staff and pupils. Proficiency in Microsoft Office and familiarity with school MIS will be advantageous.

You will be the first point of contact for parents and visitors, handle enquiries, and help with newsletters and social media updates. This role requires teamwork and the ability to work independently under pressure.

Qualifications

• Relevant Level 3 qualification or above.
• Proficient in Microsoft Office including Word, Excel, Outlook and SharePoint.
• Experience in education environment.
• Experience using social media to communicate with parents / carers.
• Ability to multi-task under pressure and meet deadlines.
• Experience with Arbor MIS and ParentPay is desirable.
• First aid qualification, or willingness to undertake training.

Responsibilities

• Be first point of contact for parents / carers / visitors.
• Provide support to staff and children.
• Handle all incoming enquiries and relay messages promptly.
• Oversee the smooth running of the office and reception, including safeguarding procedures.
• Carry out a range of administrative tasks: registers, absence monitoring, letters to parents, pupil records, admissions, payments, newsletter and social media posts.

Skills

Multitasking

Parent communication

Education setting

Arbor MIS exposure

ParentPay experience

First aid

Work under deadlines

Education

Level 3 qualification or above (or equivalent)

Tools

Microsoft Office Suite (Word, Excel, Outlook, SharePoint)

Job description

We are looking to appoint an experienced, capable andefficient School Office Administrator to be part of our wonderful staff team.You should be up to date and proficient in all office skills, preferably withexperience of working in a busy education environment. The successful candidatewill undertake a range of office duties.

You will need;

• A relevant Level 3qualification or above (or equivalent)


• Good knowledge ofMicrosoft Office including Word, Excel, Outlook and SharePoint


• Previous relevant experience


• Experience ofusing social media to communicate with parents / carers is desirable


• Ability tomulti-task under pressure and work to deadlines


• Experience ofschool MIS (ie Arbor) and payment systems (ie ParentPay) is desirable


• First aidqualification, or willingness to undertake first aid training

Other necessary qualifications include confidentiality,being able to work as part of a team but also independently, and a willingness to support other members of staff. As a School Office Administrator, dutieswill include but are not limited to;

• Be first point ofcontact for parents / carers / visitors (including monitoring school gates)


• Provide support tostaff and children


• Handle allincoming enquiries and relay messages promptly and accurately


• Oversee the smoothrunning of the office and reception area, including ensuring safeguardingprocedures are being followed


• A range of administrative tasks including registers and absence monitoring, preparingletters to parents, maintain pupil records within the MIS, manage admissions, monitor trip payments, raise purchase orders, produce the school newsletter and social media posts as required.