Executive Administrative Officer

Placements24; Southampton; On-site; GBP 13,000 - 27,000; Full time

Benefits offered by this job

Medical and dental insurance

Professional development and training

Generous annual leave

Modern facilities

Job summary

Placements24 is seeking a highly professional Executive Administrative Officer to support our senior leadership team in Randburg, Gauteng. The role requires proactive calendar and travel coordination, meticulous document preparation, and discretion in handling confidential information.

The ideal candidate will have extensive experience in high-level administrative support, superb organizational skills, and strong communication abilities, with a tertiary qualification being advantageous.

Qualifications

• Extensive experience in a high-level Executive Administrative Officer or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal and professional demeanor.

Responsibilities

• Manage and coordinate calendars for senior executives.
• Arrange executive travel, accommodation and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Act as a primary point of contact for stakeholders.
• Maintain discretion with confidential information.
• Coordinate meetings, logistics and minute-taking.
• Manage expense reports and reimbursements.
• Conduct data research for executive review.
• Maintain filing systems, physical and digital.
• Assist with special projects and other duties.

Skills

Executive support

Calendar management

Travel coordination

Discretion

MS Office

Communication

Problem solving

Organizational skills

Independent working

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Travel management systems

Job description

About the Role

Our client is seeking a highly professional and experienced Executive Administrative Officer to provide paramount support to their senior leadership team in Randburg, Gauteng . This role demands exceptional organizational skills, absolute discretion, and a proactive approach to managing complex schedules and administrative tasks. The Executive Administrative Officer will be instrumental in ensuring the efficient functioning of executive operations, facilitating communication, and maintaining a high standard of professionalism. This is a significant opportunity for a seasoned administrative professional to play a critical role within a leading organization. We are looking for a candidate who can anticipate needs, manage priorities effectively, and contribute to the smooth operation of high-level executive functions within Randburg, Gauteng .

Key Responsibilities

• Manage and coordinate complex calendars and schedules for senior executives.
• Arrange and confirm executive travel, accommodation, and itineraries.
• Prepare, review, and edit correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Organize and coordinate executive meetings, including logistics and minute-taking.
• Manage expense reports and reimbursement processes for executives.
• Conduct research and compile data for executive review.
• Maintain organized filing systems, both physical and digital.
• Assist with special projects and other administrative duties as assigned.

Requirements

• Extensive experience as an Executive Administrative Officer or in a similar high-level support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Strong interpersonal skills and professional demeanor.
• Proactive problem-solving skills and the ability to anticipate needs.
• Experience with travel management and expense reporting systems.
• Ability to work independently and manage competing priorities effectively.
• A relevant tertiary qualification is highly advantageous.

Benefits

Our client offers a highly competitive salary package, reflecting the importance and demands of this executive support role. Comprehensive medical and dental insurance plans are provided. Opportunities for ongoing professional development and skill enhancement are available. A stimulating and supportive work environment where executive support is highly valued. This role is based in a prime location in Randburg, Gauteng . Generous annual leave and other benefits are aligned with industry standards. Our client is committed to employee well-being and professional growth. Play a pivotal role in supporting senior leadership and contributing to organizational success. Access to modern facilities and resources.