Senior Medical Secretary (Neurophysiology)

NHS; Carmarthen; On-site; GBP 26,000 - 30,000; Part time

Job summary

Join the Clinical Neurophysiology Team as a Senior Medical Secretary, supporting a key role in providing comprehensive secretarial services at Glangwili General Hospital. This part-time position (22.5 hours/week) calls for efficient individuals with strong administrative abilities and excellent communication skills. Bilingual candidates are preferred, reflecting our commitment to enhancing patient experiences.

Qualifications

• Experience in an administrative/office environment needed.
• Proficiency in Microsoft Word, Excel required.
• Experience with medical terminology necessary.

Responsibilities

• Provide secretarial support to Consultants and Neurophysiology team.
• Maintain confidentiality while managing sensitive reports.
• Demonstrate excellent organization and flexible work approach.

Skills

Organisational skills

Communication skills

Flexibility

Education

Level 3 qualification (e.g. A Levels, NVQ3)

Secretarial training

Knowledge of Medical/Healthcare Terminology

Job description

Senior Medical Secretary (Neurophysiology)

Information:

This job is now closed

Job summary

This is an exciting opportunity to join the Clinical Neurophysiology Team.

Applications are invited from efficient and suitably qualified individuals for the post of a part time Senior Medical Secretary to work 22.5 hours in Glangwilli General Hospital on a permanent basis.

The successful candidate's working days would be Monday - Wednesday only to meet the needs of the service.

Main duties of the job

Working 22.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and Neurophysiology team.

You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and uploading highly sensitive reports to hospital databases, maintaining confidentiality at all times. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.

Experience of Microsoft Word, Excel and e-mail coupled with proven secretarial skills and previous experience of medical terminology is essential. You will be required to use the Health Board's patient database system and other relevant IT packages.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job responsibilities

This is an exciting opportunity to join the Clinical Neurophysiology Team.

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 07/07/25

Person Specification

Qualifications

• Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative/office skills and knowledge plus experience of a full range of duties working in an administrative/office environment
• Knowledge of Medical/Healthcare Terminology
• Secretarial training

Experience

• Experience of working in an administrative/office environment
• Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
• Experience of setting up spreadsheets and databases
• Familiar and confident using email and searching the internet
• Experience of working in a multidisciplinary team
• Welsh Speaker (Level 1)

Other

• Flexible approach to needs of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Clinical Neurophysiology, Glangwili General Hospital

Principal Clinical Scientist (Neurophysiology)

£26,928 to £29,551 a yearper annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

100-AC156-0625

Job locations

Clinical Neurophysiology, Glangwili General Hospital