Team Secretary/Administrator (MH&LD)

Hywel Dda University Health Board; Aberystwyth; On-site; GBP 25,000 - 35,000; Full time

Job summary

Hywel Dda University Health Board offers a role as Team Secretary/Administrator within the Community Drug & Alcohol Team in Aberystwyth. The successful candidate will need strong IT and communication skills, flexibility in approach, and be adaptable to various challenges in a healthcare setting.

Qualifications

• Experience with IT systems and secretarial skills is essential.
• Ability to work independently and demonstrate tact and diplomacy.
• Welsh language skills are desirable.

Responsibilities

• Manage the distribution of mail and act as the first point of contact.
• Operate patient administration systems and maintain the database.
• Support delivery of quality service and cover for absences.

Skills

Microsoft Word

Excel Management

Data Collection

Communication

Organisational skills

Job description

Join to apply for the Team Secretary/Administrator (MH&LD) role at Hywel Dda University Health Board

2 days ago Be among the first 25 applicants

Join to apply for the Team Secretary/Administrator (MH&LD) role at Hywel Dda University Health Board

Get AI-powered advice on this job and more exclusive features.

An exciting opportunity has arisen for an enthusiastic and experienced individual to join the Administration Team in the role of Team Secretary/ Administrator for the Community Drug & Alcohol Team based in Gorwelion Resource Centre, Aberystwyth.

Experience of a range of IT systems including Microsoft Word, Excel Management, Data Collection, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential.

The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, and operate our patient administration systems, (WPAS) and Care Partner.

The successful candidate will also be required to process referrals and maintain an accurate database. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.

The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff absences.

The role may also involve travelling to and working across other sites within the Directorate in support of service delivery.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Hywel Dda University Health Board Is The Planner And Provider Of NHS Healthcare Services For People In Carmarthenshire, Ceredigion, Pembrokeshire And Its Bordering Counties. Our 12,000 Members Of Staff Provide Primary, Community, In-hospital, Mental Health And Learning Disabilities Services To Almost 400,000 People Across a Quarter Of The Landmass Of Wales. We Do This In Partnership With Our Three Local Authorities And Public, Private And Third Sector Colleagues, Including Our Volunteers, Through

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community Facilities, Including

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

For further details / informal visits contact: Name: Bronwyn Coltman Job title: Admin Manager MH&LD Email address: [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Hywel Dda University Health Board by 2x

Get notified about new Team Secretary jobs in Aberystwyth, Wales, United Kingdom.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.