Senior Management PA – Older People & Stroke Service

NHS Scotland; Glasgow; On-site; GBP 27,000 - 38,000; Full time

Benefits offered by this job

Employee Assistance Programme

Cycle to Work Scheme

Bursary scheme

Learning & development opportunities

NHS Pension Scheme

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a motivated Personal Assistant to support the Senior Management Team within the Older People & Stroke Service. Based at Glasgow Royal Infirmary, you will manage complex diaries, coordinate meetings, prepare reports, and handle confidential information in a fast-paced healthcare setting.

Experience as a PA in a healthcare environment is preferred. NHS Scotland sponsorship may be considered; visa eligibility will be assessed.

Qualifications

• HNC/SVQ III in Secretarial Studies or Business Administration or equivalent relevant experience.
• Proven experience in a Personal Assistant or similar senior administrative role.
• Advanced IT skills with proficiency in Microsoft Office 365 and experience with administrative systems such as eESS and SSTS.
• Excellent organisational, communication and problem-solving skills with the ability to prioritise a demanding workload.
• Strong interpersonal skills with the ability to work independently and collaboratively in a fast-paced environment.
• High level of accuracy and attention to detail, including minute-taking and report preparation skills.

Responsibilities

• Provide comprehensive and confidential administrative and secretarial support to the Senior Management team including the Clinical Service Manager and General Manager.
• Manage complex diaries, email management, coordinate meetings and appointments, and prioritise conflicting demands effectively
• Act as a key point of contact within the management offices for internal and external stakeholders, ensuring effective communication and timely response to enquiries
• Prepare, collate and present reports, correspondence, statistics and documentation to a high standard
• Maintain and update systems including eESS, SSTS, databases, filing systems and departmental records
• Attend meetings, take accurate minutes and ensure actions and documentation are distributed appropriately
• Support departmental processes, including recruitment administration, ordering equipment, project coordination and governance standards
• The postholder will provide cover to colleagues and will assist with the management of the Resident Doctor Staff Rotas.

Skills

Diary management

Secretarial skills

Administrative support

Communication

Problem solving

Education

HNC/SVQ III Secretarial Studies

Business Administration

Tools

Microsoft Office 365

eESS

SSTS

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a motivated Personal Assistant to support the Senior Management Team within the Older People & Stroke Service. Based at Glasgow Royal Infirmary, you will manage complex diaries, coordinate meetings, prepare reports, and handle confidential information in a fast-paced healthcare setting.

Experience as a PA in a healthcare environment is preferred. NHS Scotland sponsorship may be considered; visa eligibility will be assessed.