Senior Management PA for Older People & Stroke Services

NHS National Services Scotland; Glasgow; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave

Employee Assistance Programme

Cycle to Work Scheme

Job summary

The NHS Greater Glasgow and Clyde is seeking a motivated Personal Assistant to support the Senior Management Team within the Older People & Stroke Service (North Sector). Based at Glasgow Royal Infirmary, this full-time role helps ensure smooth day-to-day operations and provides confidential administrative support.

You will manage complex diaries, coordinate meetings, take minutes, prepare reports and maintain systems.

Qualifications

• HNC/SVQ III in Secretarial Studies or Business Administration or equivalent experience.
• Proven PA or senior admin experience, ideally in healthcare.
• Advanced IT skills with Microsoft 365 and admin systems such as eESS/SSTS.
• Excellent organisation, communication and problem-solving abilities.

Responsibilities

• Provide confidential administrative and secretarial support to the Senior Management team.
• Manage complex diaries, emails, meetings and prioritise conflicting demands.
• Act as key contact for internal/external stakeholders with timely responses.
• Prepare reports, correspondence, statistics and documentation to a high standard.
• Maintain/update systems (eESS, SSTS, databases, filing).
• Attend meetings, take minutes and distribute actions/documents.
• Support recruitment administration, procurement, project coordination and governance.
• Provide cover and assist with Resident Doctor Staff Rotas.

Skills

Diary management

Administrative support

Communication

Organisational skills

Interpersonal skills

Minute taking

Education

HNC/SVQ III Secretarial

Tools

Microsoft Office 365

eESS

SSTS

Job description

The NHS Greater Glasgow and Clyde is seeking a motivated Personal Assistant to support the Senior Management Team within the Older People & Stroke Service (North Sector). Based at Glasgow Royal Infirmary, this full-time role helps ensure smooth day-to-day operations and provides confidential administrative support.

You will manage complex diaries, coordinate meetings, take minutes, prepare reports and maintain systems.